Finance & Grants Officer at I Choose Life - Africa (ICL)

Job purpose:

He/ she will participate in proposal development, budgeting, donor financial reporting and grants management.

Finance & Grants Officer Job Key responsibilities

Finance Management

• Review and verification of financial transactions/activities/documentation for accuracy, appropriateness and completeness and ensure full compliance of financial services and transactions with donor rules, regulations, policies and recording and reporting systems.
• Prepare projects’ monthly cash flow projections MCMP ensuring timely requests for replenishment of the project bank account.
• Prepare bank reconciliations, debtors and creditors reconciliation.
• Timely posting of data on Microsoft Navision accounting system.
• Ensure proper book keeping maintaining accounts payable and accounts receivable.

Grant Management

• Provide support in monitoring adherence with the terms and conditions of grant agreements.
• Ensure grants awarded are in compliance with SIDA/USAID and other donor regulations.
• Assist in the review and updating of operational policies and procedures for procurement and contracts/grants management
• Provides support on contracts and subcontracts management from the pre-solicitation stage through completion or closeout.

Budgeting and budget monitoring

• Take part in proposal development and support the team in budget preparation.
• Ensure proper budget implementation to ensure adherence to budget lines.
• Maintain a 4% budget variance.

Reporting

• Prepare projects’ budget variance reports and submit to the Finance and Grants Manager by 26th of every month.
• Prepare monthly financial reports (MFRs) for the project and submit to Finance & Grants Manager by 2nd of every month.
• In accordance with donor requirements, create or maintain procedures for capturing and publishing monthly, quarterly and annual project technical and financial reports.
• Ensure reports are sent to the donors on a timely basis.

Audit and Audit Processes.

• Facilitate donor reviews and resolve any queries arising from the review.
• Facilitate annual project audits for the region where applicable.
• Prepare audit schedules for the region’s projects in preparation for the annual organizational audit, ensure completeness of all supporting documentation and facilitate resolving of any queries arising from the audit.

Qualifications for the Finance & Grants Officer Job

• Bachelor’s degree in Finance/Accounting or other business related degree.
• Completed CPA (K)/ACCA.
• Certificate in Project Management is desirable.
• 5 years working experience in a SIDA/ USAID funded project with a minimum of 2 years in a supervisory or management position.
• Ability to set priorities, organize time efficiently and work independently on several tasks simultaneously.
• Demonstrated ability to work in a team with other finance, grants and accounting staff.