Job Opportunities at Duma Works - 5 Positions

Procurement Officer Job Responsibilities

• Playing the role of custodian regarding the respect of Procurement procedures as per established and approved
• Procurement Instruments;
• Preparing a variety of procurement-related documents and keep their Soft copies accessible in appropriate
• Procurement Folders,
• Preparing and distribution of invitations to tender; Reception of offers and bids,
• Preparation of offers and bids opening,
• Preparation of offers and bids evaluation Report with recommendations regarding tender award which comply with value for money perception,
• Preparing and distribution of Notifications of Tender Outcomes,
• Preparing Purchase Orders and Contracts;
• Collecting all necessary supporting documents for payment purpose;
• Making sure that higher order and organization is properly made for all handled procurement proceedings;
• Making sure that for each procurement transaction made, the following should be properly filed and safe kept:

1. Approved Schedule Plans/Requisitions;
2. Advertisement if any;
3. Tender Documents if any;
4. Invitation to tender/Request for Quotation with proof of reception from their destination;
5. Bids/Quotations;
6. Bids Opening Reports if any;
7. Bids/Quotations Evaluation Reports;
8. Copies of Notification of tender award and tender loss if any;
9. Local Purchase Order/Contract of the successful bidders;
10. Goods/Services Delivery Note if any;
11. Goods/Services Received Note if any;
12. Goods/Services/Subcontractors Inspection Report if any;
13. Copy of Certificate of good completion if any;
14. Suppliers/Service Providers/Subcontractors Evaluation Report if any;
15. Procurement Officials Performance Evaluation Report if any;
16. Internal Customer Satisfaction Report if any;
17. All correspondences between the Company and other Stakeholders;
18. Any other useful information that is related to the transaction made.

• Making sure that proper record for any incoming or outgoing dossier subjected to procurement handling is made in register book for their internal exchange and proof of reception in case of external exchanges.
• Making sure that on regular base Daily, Weekly, Monthly, Quarterly and Procurement Annual Reports showing all activities processed and encountered challenges were made properly and in conformity of established Report Sheets formats.

Requirements for the Procurement Officer Job

• Possession of a first-level university degree in Procurement, Law, Finance and Accounting or related fields in combination with at least Four (4) additional years of experience is required:
• English is the working language;
• Knowledge of French is desirable;
• Having Knowledge in Information Communication Technology is a requirement.

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IT Manager Job Responsibilities

• Establish IT strategy and roadmap, including IT budget;
• Lead in the ongoing development and implementation for process improvements and SOPs;
• Manage / oversee administration over various internal applications such as SICS, SUN, INNOVA etc;
• Keep all levels of management informed on progress;
• Communicate up and out on all IT issues;
• Ensure high availability of IT systems such as Servers, Storage, Networking, Telephony, Workstation operating environments, and end-point protection;
• Provide input, support and hands-on leadership for all IT services;
• Manage daily IT infrastructure operations, including any outsourcing partners;
• Direct IT infrastructure project management activities around new construction and special projects;
• Manage, motivate and develop a high-performing IT team;
• Manage all internal, co-located, and cloud data centers;
• Partner and execute across all business projects;
• Manage all third-party vendors;
• Research, recommend, and implement new infrastructure-based technology as needed;
• Manage service desk team in accordance with ITIL best practices;
• Collaborate and support engineering teams with shared infrastructure;
• Ensure electronic information created, acquired, or maintained by the client and its authorized users are used in accordance with its intended and approved purpose;
• Protect information and infrastructure from external and internal threats;
• Comply with statutory and regulatory requirements regarding electronic information as it pertains to confidentiality, integrity, and availability;
• Collaborate closely in areas such as business continuity planning, loss and fraud protection, privacy, and all information technology areas;
• Develop Systems Security monitoring, analysis, detection and incident response processes;
• Implement strategies to protect the clients electronic information resources including information generated, stored, transmitted, or processed by the client;
• Work with the clients security and privacy experts, IT resource providers, data owners, third parties, and other individuals and groups to develop and implement practice and programs to uphold the security principles of confidentiality, integrity, and availability of the client’s resources;
• Collaborate with technical leads, business groups and legal to develop and maintain an effective information security roadmap;
• Actively take up any other duties assigned.

Requirements for the IT Manager Job

• Bachelor’s degree in Computer Science, Information Technology or related field;
• 6+ years of successful hands-on experience supporting Enterprise Infrastructure in a Windows-based, high availability environment, based on virtualized infrastructure;
• Experience in the insurance sector will be an added advantage;
• 5+ years of demonstrated leadership experience in high growth, dynamic organization(s) with a group size of more than 5 team members;
• Exceptional customer service skills and affinity for partnering with business stakeholders;
• Knowledge of handling applications such as SICS, SUN, INNOVA etc or insurance industry applications.
• Open to extensive travel.

Competencies

• Ability to lead and multitask;
• Drive, enthusiasm and self-confidence;
• Strong influence and negotiation skills;
• Showcase resilience and ability to work in a constantly changing environment;
• Pro activity and decisiveness;
• Articulate, diplomatic and confident communicator, orally, in writing and in work;
• Strong intellectual capacity and sound judgement;
• Excellent interpersonal skills and emotionally intelligent.

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Finance Manager Job purpose

• Organizing and managing school finance, including that of its estate management and services, in accordance with the School’s Financial Value Standard and administering payroll and pension related functions;
• Assisting the governors, Executive Head teacher and senior leadership team (SLT) in formulating aims and objectives of the school and in establishing the policies, systems and procedures through which they shall be achieved, including development of resource plans as required;
• Advising on compliance with legislation and guidance;
• S/he shall oversee the effective deployment of all staff within the finance department and assist with their appraisal, training and induction.
• Supporting and encouraging the school’s ethics and its objectives, policies and procedures.

Finance Manager Job Responsibilities

Finance and accounting

• S/he shall, in consultation with the CEO prepare the school’s annual budget and review and update as necessary;
• S/he shall monitor income and expenditure in relation to the school’s budget and produce monthly reports for the CEO;
  S/he shall provide budget holders (HOD’s) with monthly updates of their accounts and advise them on matters relating to their budget/s;
• S/he shall keep all school accounts and prepare income and expenditure reports in accordance with the financial regulations, and shall prepare accounts for auditing;
• S/he shall assist in the preparation for the annual audit, liaising with all parties involved.
• S/he shall maintain and oversee all bank accounts including the school’s debit card/s, completing monthly reconciliations and reporting banking errors to the CEO;
• S/he shall ensure the school’s financial procedures manual is reviewed and updated as necessary and that the Schools’ Financial Value Standard is maintained as per DFE requirements;
• S/he shall pursue income and sponsorship generation opportunities including the preparation and submission of applications and bids;
• S/he shall assist in the preparation of accurate VAT accounting and payment so that VAT reclaim returns are submitted as required;
• S/he shall be responsible for cash flow projections and all elements of cash handling including collections and disbursements, banking and security, fundraising and school trips;
• S/he shall be responsible for the reconciliation and payment of the school’s payroll.
• S/he shall monitor the payment of salaries by the school’s payroll provider, liaising with the provider as required.
• S/he shall be responsible for the placement of orders ensuring they are processed through the assistance of the administrator;
• S/he shall, in conjunction with the nominated staff members ensure payment of all invoices and statements of account;
• S/he shall be responsible for the issue of school invoices following up their prompt payment;
• S/he shall carry out and keep analyses of costs and other statistical information;
• S/he shall be conversant with the general principle of taxation applicable to the school and the financial implications of charitable status;
  S/he shall maintain all school insurances in all forms including assessments, claims and administration;
• S/he shall co-ordinate and maintain a list of approved contractors and suppliers to ensure best value;
• S/he shall manage, negotiate and monitor all contracts, leases and relationships with external contractors;
• S/he shall ensure that all necessary returns, reports and documentation are completed accurately;
• S/he shall, in conjunction with the CEO, review annually the school’s charging policy and make recommendations as appropriate.

Requirements for the Finance Manager Job

• 5+ years in Finance with at least 2 in Management;
• Bachelor’s degree in Accounting or Finance;
• Experience working in an international school will be an added advantage.

Competencies

• Ability to lead and multitask;
• Drive, enthusiasm and self-confidence;
• Strong influence and negotiation skills;
• Showcase resilience and ability to work in a constantly changing environment;
• Proactivity and decisiveness;
• Articulate, diplomatic and confident communicator, orally, in writing and in work;
• Strong intellectual capacity and sound judgement;
• Excellent interpersonal skills and emotionally intelligent.

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Unit Trust Scheme Sales Executive Job Responsibilities

UTS Sales

• Finding new Business for all UTS Products.
• Ensure that daily, weekly and monthly targets are met.
• Reviewing own sales performance, aiming to meet and exceed targets
• Negotiating the terms of agreement and closing sales
• Identifying & establishing contact & develop business opportunities with potential customers proactively.
• Aggressively promote & propose products to potential clients.
• Creative in marketing sense & passion to learn in related UTS products
• Able to do presentation to customers of all levels & good follow up.
• To meet individual sales target with a positive attitude.
• Coming up with marketing strategies.
• Conduct investor Education to existing, new and future clients.

Client Service

• Look after the customer relationship in pre-sales and to post sales
• Keep clients apprised of product and service enhancements, including changes in investment options.
• Providing excellent customer service to clients, members and third parties.
• Maintaining and developing relationships with existing customers

Reporting

• Preparation of weekly sales reports
• Preparation of any other reports that might be required by the Management.
• Any other duties assigned by management in line with task.

Qualifications for the Unit Trust Scheme Sales Executive Job

• Demonstrated and proven financial industry Sales track record. Unit Trust sales will be an added advantage.
• Degree in Marketing, Diploma in sales, BCom, (Accounting) or any other similar qualification from a recognized university.
• At least 5 years’ sales experience
• Sales experience in the Insurance Industry will also be an added advantage.
• Excellent communication skills both in English and Swahili
• Excellent customer service
• Drive and commitment
• Self-motivated
• Desire to achieve individual and team goals
• Sales and negotiation skills
• Excellent reporting and presentation skills.

Behavior

• Honest and reliable
• Result driven
• Customer focus
• Accountable for own actions
• Well spoken
• Friendly
• Confident

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Alumni & Communications Coordinator Job Responsibilities

Alumni Role

• Communicating with an alumni community of more than 6,000 graduates across various platforms (e.g., Facebook, Twitter, text).
• Leading Generation’s mentorship program by identifying alumni mentors and matching them to students in current classes.
• Scheduling and organising alumni events (e.g., networking, reunions, short courses) for alumni members.
• Forming and maintaining an active alumni steering committee where each member has assigned actions and timelines.
• Providing content and carrying out editorial duties for the alumni newsletter.
• Developing an alumni fundraising plan to encourage in-kind and financial contributions to support ongoing
• Generation operations.
• Collecting and sharing employer and student success stories.
• Attending national and international events for Generation alumni communities.

Communication Role

• Delivering marketing activities and communications campaigns to engage stakeholders (including donors, employers, students and government organizations)
• Standardizing communications materials across all functions and programs within Generation.
• Coordinating and delivering and social media activity for Generation across a range of channels.
• Supporting outreach and engagement activity with relevant stakeholders.
• Monitoring and evaluating the effectiveness of campaigns and activities, and making recommendations where applicable.
• Coordinating and writing of copy and content for a range of media including print and digital.
• Supporting media activity, with the sourcing of stories from across the organisation and student body to raise the profile.

Qualifications for the Alumni & Communications Coordinator Job

• Bachelor’s degree.
• Degrees in areas such as social science, business and marketing or communications will be advantageous.
• Minimum of 2 years work experience.
• Project management skills.
• Excellent written and verbal communication skills.
• Experience in events / communications / digital marketing preferable.
• “Do-er” mind-set, with a passion for the start-up environment, fast-changing priorities and achieving challenging goals.
• Well-developed sense of attention to detail.
• Interest in working in a fast-growing organization and being an integral part of aggressive scale efforts.
• A positive, solutions-oriented attitude, drive for excellence, and ability to be a team player.