Job Opportunities at Corporate Staffing Services - 4 Positions

Pharmaceuticals Supply Chain Officer Job Responsibilities

• Preparing drug orders, coordinating logistics within an expected TAT of 2 days and ensuring a minimum order fulfillment of 95% within 3 days.
• Taking monthly stock counts/spot checks on time and record the counts accurately after which you will generate variance reports and inter-branch stock transfers.
• Provide Finance department stock management report used to prepare monthly financial reports.
• Ensure mutually beneficial relationships with our suppliers by processing invoices on time, handling payment issues as soon as they arise and maintaining an open communication channel.
• Provide sustainable solutions to help the clinic’s scale such as getting more suppliers, doing market research, pricing, introduction of central warehousing, reviewing our current formulary etc.
• Devise ways to ensure drugs supply chain works seamlessly.

Qualifications for the Pharmaceuticals Supply Chain Officer Job

• Diploma in Pharmaceutical Technology or Clinical Medicine
• 2years of experience handling similar roles
• Experience in inventory  management specifically drugs of a wide range of brands is a must
• Good Knowledge of MS office.
• Excellent in MS excel
• Excellent in MS excel
• Excellent written and oral communication skills
• Excellent organization skills

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Credit Manager Job Responsibilities

• Review and develop new credit assessment procedures and policies for the company and ensure that appropriate approval levels are established.
• Continuously ensure that the company, specifically the credit team, adheres to these policies and procedures.
• Work with management to understand new channels for credit sales or mechanisms for credit and work out appropriate credit assessment techniques.
• Train the sales team on the credit assessment techniques in order to allow them to better work with their customers and explain the credit approval process.
• Develop procedures for collections management for all future debt and work with the credit and sales teams on implementing.
• Work on inventive strategies for collecting old debt and reduce the bad debts for the company.
• Achieve key targets in relation to cash collections each month, and if there are serious issues which would affect this and company liquidity raise these with management.
• Ensure that full and detailed records of all collection work is filed and kept for every invoice and customer. This includes call logs, details of visits, details of letters sent, engagement of lawyers, reports to CRB and anything else that occurs in the course of collections.
• Work proactively with Billing, Customer Services, Sales and Legal departments, and major clients to solve issues and manage collections and customer escalations.
• Measure the credit control department performance and effectively manage it ensuring team motivation and excellent performance at all times.
• Effectively manage account/invoice disputes, both internally and externally and ensure that disputes are resolved without undue delay.
• Constantly strive for new and better ways to assess credit and manage collections.
• Work with the other heads of department to drive improvements in processes and procedures across the organization and foster good and effective business relationships between departments

Qualifications for the Credit Manager Job

• Degree in a Business field
• Professional Diploma course in Credit Management
• Certified Credit Professional
• Minimum 5 years’ experience in credit management, debt collection, and business risk management Preferably gained from the service industry in companies with large quantities of credit customers in a variety of different channels
• Excellent customer and negotiation skills
• Ability to travel to the branch network and to meet out of town key customers occasionally.
• A good understanding of business and credit management in Kenya.

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Finance Manager Job Responsibilities

• Manage all day to day accounting operations of the business ensuring that correct transactions are posted in the system in a timely and accurate manner.
• Ensure that the company financial and accounting policies are implemented correctly.
• Provide feedback to the CFO on company policies and procedures, and constantly look out for potential changes which could improve operational efficiency, reduce costs or improve cash flow management.
• Ensure the integrity of the financial data in the accounting software.
• Implement a strict internal control framework, with adequate checks and balances, to mitigate against the risk of fraud or error.
• Ensure that the company does not have stock outs, and that orders are placed in a timely manner for all replenishment.
• Be an integral part of the monthly financial stock takes and investigate all variances which arise and explain these to management.
• Support negotiations with suppliers in an effort to grow the company’s gross margin.
• Analyze transaction data and make recommendations on general business optimization.
• Ensure that the company is fully compliant with all tax and financial obligations as per the legislation and regulations of Kenya. Engage third parties to provide assistance as and when necessary.
• Develop, in conjunction with the senior management team and the credit manager, a robust process for credit management and be responsible for its implementation.
• Be responsible for levels of AR and ensure that targets are hit, with any variances being explained to senior management.
• Motivate and lead finance and credit team members by providing training, guidance, and direction to ensure work is performed in an efficient, timely, and knowledgeable manner.
• Develop and track department key performance indicators and provide regular feedback to the team on these and any areas in need of improvement.
• Ensure all documents are filed in an organized manner and easy to retrieve.
• Manage the annual external audit and present the draft audited accounts to the CFO and board for review and sign off.
• Escalate any issues or worries to the CFO and/or the rest of the senior management team.
• Additional controller duties as necessary
• Budgeting & Reporting
• Lead the annual budget setting process with all departments ensuring they have sufficient training in how to complete templates, and then collate all the information into one company-wide budget for presentation to management.
• Provide weekly short term cash flow forecasts for CFO and senior management to review and sign off on.
• Prepare monthly financial reports on company performance, and ensure any issues are investigated and explained.
• Prepare weekly lists of payment runs for approval by CFO.

Qualifications for the Finance Manager Job

• Bachelor Degree in Finance/ Accounting plus full professional Accountancy
• At least 5+ overall experience in finance
• 2+ years’ proven working experience as a Financial Controller or high level Finance Manager.
• Qualifications (fully qualified and member of ICPAK)
• Previous experience working for a startup company in the same capacity is an added advantage.
• Acute attention to detail and exceptional organizational skills
• Ability to think critically and appraise policies and procedures and make suggestions for improvements. Adaptable and flexible with the ability to drive change and transformation.
• Must uphold confidentiality, be tactful, and proactive.
• Committed to professional values and work ethics with a high sense of integrity
• Able to lead, motivate and bring the best out of a team of professionals

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Finance Manager Job Responsibilities

• Ensure preparation of organization financial statements & reports on regular basis and submit to the Managing Director.
• Prepares asset, liability, and capital account entries by compiling and analyzing account information
• Reports on assets and capital account
• Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports.
• Reconciles financial discrepancies by collecting and analysing account information.
• Secures financial information by completing data base backups
• Complies with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.
• Approves cash disbursement’s by verifying check amounts against invoices, authorizing checks, and wire transfers
• Maintains financial security by adhering to internal controls, and protecting the organization value by keeping information confidential.
• Meeting financial standards by providing accounting department annual budget information; monitoring expenditures; identifying variances and implementing corrective actions
• Conducting reviews and evaluations for cost reduction opportunities

Qualifications for the Finance Manager Job

• Bachelor’s degree in Finance/Business Administration or related field.
• Must be a CPA (K) or ACCA
• Finance expertise is a must and experience in Foodservice is an added advantage
• Minimum 6 years’ experience in the Field
• Must possess excellent communication skills
• Excellent negotiation and presentation skills
• Self-motivated and ability to work with minimal supervision
• Strong Analytical skills
• Team player