Grants & Admin Manager at University of Maryland

OVERALL JOB FUNCTION:

· The role of the Grants and Admin Manager will be to organize, coordinate and provide grants management support to sub-recipient partners in Kisii and Migori Counties and provide oversight and support to financial and administrative duties in Kisii and Migori Regional Office and to ensure consistent adherence to UMB/Funder policies and procedures as well as GoK rules and regulations for clear functioning of the Finance and Administration Department.

ESSENTIAL DUTIES:

· Ensure grants and the Regional office comply with Rules and Regulations governing the funding and reporting procedures employed in the creation of Sub-awards and UMB policies.

• Regularly update and implement directives from the HR & Operations Manager on operations & Administration and preparation of progress reports;

· Ensure that Sub-awardees are compliant in terms of reporting requirements as laid out in the Sub-award Agreement. This may involve hands-on assistance and training;

· Prepare the Certified monthly, Quarterly Expenditure Reports and Advance Requests as required by the Sub-award Agreement;

· Act as UMB liaison with all Sub-awardees.

· Prepare periodic updates on the Sub-awards for UMB management. The dates for such reports shall be provided by program management;

· Supervise the grants and office administrative teams and as designated by the Program Director.

· To validate invoices and ensure timely and accurate payment of those expenses.

· To oversee petty cash management, including regular physical cash count and reconciliation and accountability of any unexplained discrepancies via cash certifiactes.

· To monitor and ensure timely financing of activities and clearance of advances.

· To ensure consistent adherence to UMB/Funder policies and procedures as well as GoK rules and regulations for clear functioning of the Finance and Administration Department

· Ensure that UMB assets are managed and used according to CDC /UMB regulations.

· Perform other duties as assigned by the Director of Administration and Finance& Regional Program Director/HR & Operations Manager.

QUALIFICATIONS:

· Advanced degree in Finance, Accounting or related field and CPA, ACCA.

· Professional accounting qualification

· 8 relevant years of experience

· Experience in managing USAID/CDC funded projects

· Strong analytical, supervisory and management skills

· Excellent verbal and written communication skills Computer literacy in Microsoft Word, Excel and accounting packages.