Act Change Transform (Act!) is a leading Kenyan not-for-profit, non-governmental organization involved in diverse development initiatives in Kenya. Act!’s main programme focus is in Environment and Natural Resources Management; Democracy and Human Rights; and Peace Building and Conflict Transformation. Our holistic approach to development is delivered through grants management and capacity development.
The Auditor will express an independent opinion on whether Act!’s financial statements are prepared in all material respects in accordance with the applicable financial reporting standards and frameworks, whether Act! keeps proper books of accounts and whether the accompanying financial statements give a true and fair view of the financial position of the Organization.
The audit shall be conducted in accordance with International Standards on Auditing (ISA) and will include such tests and controls as the Auditor considers necessary under the circumstances but not limited to the parameters as outlined in the detailed RFP.
Act! is looking for a qualified Audit Firm to undertake this assignment. Below are the Mandatory Requirements that must be met by a Firm in order to be considered for the assignment:
- Certificate of Registration / Incorporation – must have been in existence for at least 5-10 years prior to 1st January 2017.
- Attach copy of Practicing Certificate or License
- Attach copy of KRA PIN or VAT Registration Certificate
- Attach copy of KRA Valid Tax Compliance Certificate
- Attach copy of Current Trade License
- Attach a brief Company Profile indicating the Partners/Directors. Also include summarized
- CV’s of the Team Lead and proposed technical team.
- Attach 3 reference letters from three previous clients for recent similar assignments undertaken in the last 2-3 years.
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The Grants Officer will be based in Nairobi and will primarily ensure proper maintenance and functioning of the grants management systemThis shall include monitoring the grants making and management process from solicitation through close out and ensuring proper compliance with all donor regulations.
Specifically, the Grants Officer will be responsible for but not limited to:
Grants Making and Management
- Support in the solicitation process of potential grantees.
- Carry-out pre-award assessments of potential grantees to establish their level of capacity.
- Prepare grant documents (selection memos, negotiation memos, budget reviews, grant agreements, modifications, closeouts and related correspondences) Maintain Act’s grants financial tracking systems and share relevant information with concerned parties as appropriate.
- Undertake regular financial reviews and give appropriate recommendations to grantees on areas that need correction or improvement in their systems and procedures.
- Prepare grant modifications for cost/program changes where need be.
- Ensure the timely and proper close-out of grants.
Reporting & Monitoring (Financial and Programmatic)
- Review financial reports from grantees to ensure financial compliance against grant budget.
- Review cash requests from grantees to ensure the amounts requested are reasonable and within approved budgets.
- Review all partners’ deliverables to ensure grant compliance provide feedback as appropriate.
- Assist in the compilation of data and preparation of monthly, quarterly, and annual reports.
- Regularly visit the partners to conduct compliance reviews and provide mentorship as necessary.
- Ensure that all partners’ expenditures comply with the final and approved budgets (i.ebudgetary controls).
- Conduct monthly reconciliations with Finance department to ensure grant and finance records are up to date.
Filing and Administration
- Maintain and update hard copy grant and working filesSlots within these files should be clearly labeled and organized for ease of reference.
- Open new grant file for every new grant.
- Ensure that all grant files are kept under lock and key.
- Scan all key grants documents and have soft copies saved in the sever.
- Assist in budget preparation for the CSOs consistent with their project proposals.
- Prepare indicative budgets for all planned new work.
- In consultation with the finance officers track budgets to ensure compliance with Act! and donor funding guidelines and requirements.
- A Bachelor’s degree in Commerce, Accounting or related business field.
- At least CPA II professional certification.
- At least Three (3) years’ experience supporting administration of grants and contracts.
- Previous work experience in grants or finance related field especially on USAID, SIDA and DFID funded projects.
Essential Skills & Competencies
- Willingness to travel extensively within Kenya, work extended periods in the field and interact effectively with local communities and willingness to learn new approaches.
- Good negotiation and problem solving skills.
- Good analytical, interpersonal and communication skills.
- Highly proficient in MS Word, Excel, Access, Power-Point and applications and use of internet for research purposes
Method of Application
If your Firm meets the above Mandatory Requirements, please send an expression of interest email request to firstname.lastname@example.org before 17 November 2017 in order to receive the Full version of Request for Proposals (RFP) document containing the Terms of Reference as well as Evaluation Criteria for this assignment.
The deadline for application submission is at 6:00 PM on Wednesday 22nd November 2017.
Act! is an equal opportunity employer with zero tolerance to corruption.**