Job Openings at Africa Enterprise Challenge Fund (AECF)

• Work with the HR & Administration unit to co-ordinate day to day travel and logistics management and ensure that all travel and logistics complies with AECF’s travel policy;
• Facilitate training for staff on the travel policy and utilization of travel forms;
• Arrange hotel bookings as per the AECF Travel policy and guideline;
• Process travel authorizations, confirm budgets, get relevant approvals and prepare travel LPOs’ for verification and signature for assigned departments;
• Provide procurement support by sourcing for quotations for purchases within the assigned threshold for all departments;
• Ensure that suppliers travel invoices are received in a timely manner and recorded into the available system and check invoices from travel agent and certify accuracy for payment;
• Confirm that claims submitted match provided itineraries and follow up reimbursements where there are deviations;
• Coordinate all ticket and accommodation requests for assigned departments;
• Manage and maintain travel module system ensuring all entries are accurately and timely done;
• Assist expatriate staff’s relocation by providing logistical support in the process of accommodation, shipping & customs clearing, vehicle registration & insuring and obtaining driving license;
• Follow up and ensure all AECF events are booked in a timely manner and run smoothly;

• Bachelor’s degree in any of the business related disciplines;
• Computer proficiency and familiarity with a range of software applications including MS Office;
• Must have a minimum of two (2) years of experience in similar role;
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;
• Demonstrate strong people management and customer service skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability;
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.

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• Timely and accurate preparation of management and financial reports, audit and tax returns and various donor reports;
• Assist the finance manager with financial planning, including preparation of budgets, cash flow forecasts and implementing appropriate budgetary controls;
• Reviewing and ensuring that all payments support documentation are in line with the laid down policies and procedures before processing of payments are made;
• Periodically reviewing the balance sheet accounts and ensuring they are kept current and can be easily identified and reconciled;
• Ensuring that the finance system’s accounting routine actions are adequately handled and any issues of concern brought to the attention of the Finance Manager for action;
• Monitoring bank accounts and ensuring adequate liquidity is maintained each month and avoiding risks of negative cash balance;
• Design financial analysis tools that can generate financial information for decision making based on the Accounting database;
• Capacity building for finance and non-finance staff in understanding AECF’s financial policies, processes and procedures and the donor and statutory regulations;
• Support in the preparation, organization and conduct of AECF institutional and project audits;
• Management of the AECF accounting filing system.

• Bachelor’s degree in Business Administration with a major in Finance and Accounting;
• Recognized professional Accounting qualification such as CPA and ACCA;
• A Master’s degree in a relevant field such as finance, economics and strategic management is an added advantage;
• Minimum of five (5) years’ experience in general accounting and financial management;
• Computer proficiency and familiarity with a range of software applications including MS Excel, MS Word, and accounting packages;
• Proficient in Microsoft NAV dynamics software.