• Grants Officer at Danish Refugee Council (DRC)

  • Posted on: 9 January, 2018 Deadline: 21 January, 2018
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    The Danish Refugee Council (DRC) is a humanitarian, non-governmental and non-profit organization, founded in 1956, that works in more than 35 countries around the world. DRC has been operating in Kenya since 2005, where we assist refugees and displacement-affected communities in Dadaab, Kakuma, Kalobeyei, Nairobi and Mombasa through protection and livelihoods activities to enhance their self-reliance and expand opportunities for a dignified life. DRC provides both humanitarian assistance and longer-term development support to respond to the needs of communities affected by acute crisis as well as those in protracted displacement situations.

    Grants Officer


    Job description


    The Grants Officer will support the Programmes team in ensuring high quality grants’ administration and compliance with both DRC and donor requirements. Specifically, the Grants Officer will support the Head of Programme in regularly updating country programme milestones in the Grants Management System, ensure high level donor reporting for both external and internal use, support the programmes and field teams in proposal development and fundraising efforts, provide the link between programmes and finance, and provide oversight in the implementation of systems and procedures that are in compliance with both DRC and donor regulations.

    Key Responsibilities

    • Regular and timely updating of deliverables for all Kenya Programme projects in the Grant Management System.
    • Ensure the grants management filing system is maintained and all donor grant documentation (both soft and hard copies) is properly filed.
    • Coordinate, compile, review and edit all project reporting (both internal and external), ensuring high quality and timely report submission in line with donor compliance requirements, managing monthly and quarterly Rolling Action Plans (RAPs), including with partners and sub-grantees where relevant.
    • Assist the Head of Programmes in proposal development and fundraising; coordinate and compile inputs from programme staff, field staff, technical advisors, or the regional office in line with the proposal development plan.
    • Organize and lead grant management meetings according to DRC grants management guidelines (kick-off, project closure meetings, review meetings, Project Steering Committee meetings etc.)
    • Assist the Head of Programme in bi-monthly budget analysis, in coordination with Finance, and highlight potential issues.
    • Support and liaise with the M&E department in conducting monitoring and verification of project activities to highlight potential compliance issues for management action.
    • Ensure that relevant grants management and donor regulations and requirements are adequately shared and understood by the programme and support teams, through trainings and mentorship for staff, including for partners and sub-grantees (e.g. in consortia)
    • Support proper management of sub-grantees where relevant

    Personal Specifications

    • Have a university degree in international relations, social science, development or a relevant field.
    • At least three years of professional experience in reporting, grants management, and/ or monitoring and evaluation in humanitarian or development programming.
    • Knowledge of project cycle management.
    • Knowledge of donor rules, regulations, and procedures including but not limited to US and European donors, EU funding mechanisms, and UN agencies.
    • Knowledge of database use and management.
    • Excellent writing and editing skills in English for external audiences (including governments and donors).
    • Excellent interpersonal, written and verbal communication skills.
    • Good personal organizational skills, including time management, team work, ability to meet deadlines and work under pressure with minimal supervision

    Position Description

    Location : Nairobi with frequent travel to project sites in Kenya
    Duration: 12 months (3 months’ probation)
    Reports to ;The Grants Officers reports to the Head of Programme.


    Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html).

    This position is for qualified National staff the terms of employment will be in accordance with DRC terms for National staff

    If you have questions or are facing problems with the online application process, please contact job@drc.dk

    Danish Refugee Council does not charge any kind of fee at any stage of the recruitment process nor does it use recruitment agents.

    Method of Application

    Interested and qualified? Go to Danish International Development Agency (DANIDA) career website on www.impactpool.org to apply

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