Admin Assistant at Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

Job description

Job Purpose

Under the supervision of the Program Manager, the Administrative Assistant will be responsible for providing professional administration and logistical support to the Project.

Key Responsibilities

Essential Duties and Responsibilities

• Work in close collaboration and cooperation with the other project staff to deliver on all the office administrative needs e.g. supplies
• Responsible for the day-to-day logistics of program trainings/workshops, management/tracking of the Field office program advances and monitoring/audit of sites/facilities suppliers and inventories.
• Front desk backstop in the absence of the receptionist
• Responsible for office hygiene – thorough cleaning, periodic fumigation, garbage collection contracts, office utilities, etc.
• Perform other work related duties and responsibilities as may be assigned

Key Responsibilities

Specific Duties and Responsibilities:

• Planning and scheduling meetings and appointments
• Record, compile, transcribe and distribute minutes of meetings
• Coordinate the logistics for workshops, seminars and trainings
• Facilitate hotel bookings, transportation, logistics and other travel needs for field staff.
• Provide logistical and clerical support to the program staff as needed
• Organizing and maintaining files and records

Qualifications & Competences

• Relevant university degree is required from a reputable institution.
• Candidates should have a minimum of 3 years working experience in similar role.
• Excellent computer skills.

Personal Characteristics

• Objective and high in integrity
• Good analytical skills
• Team player
• Able to maintain confidentiality at all times
• Excellent communication skills (written & verbal