Job Openings at Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

Job Purpose

The senior driver is responsible for driving the foundation vehicle, ferrying project teams, authorized personnel, project supplies, coordinate other drivers in the day to day field activities and maintenance of EGPAF vehicles.

Key Responsibilities and Accountability

• Coordination & implementation of the organization’s vehicle policy and logistical support.
  
  • Ensure that appropriate, effective & monitoring control mechanisms are in place for optimal operation and maintenance of project vehicles
  • Periodically assess the drivers to ensure that they remain motivated to daily handle project vehicles
  • Supervise the Foundation drivers in Homabay and ensure that their performance meets the expectations of management. Carry out mid-year and annual performance appraisals for staff in time
  • High standards of discipline, safety observed by project drivers at all times on the roads and at workplace.
  • Offices are adequately supported in terms of errands and other logistical support as guided by the Field Operations Manager or delegate
  • Report all incidents involving foundation vehicles immediately upon occurrence.
  • Hold weekly meetings with drivers and report key challenges and or concerns to management in a timely manner.
• Vehicle Maintenance
  • Ensuring that vehicles regularly serviced and repaired including minor service and major service.
  • Ensure service request form is filled on time.
  • Ensuring that vehicles are fully inspected for road worthiness and insured.
  • Ensure vehicles are fueled and fuel cards and records are properly kept.
  • Report any accidents and incidences.
  • Ensure vehicles are kept clean.
  • Ensure vehicles are inspected on a daily basis.
  • Ensure drivers regularly and accurately use Vehicle Movement Logs and clear records maintained.
  • Ensure that each vehicle has the correct life-saver, First Aid kit and fire extinguisher and other necessary tool kits
  • Inventory & Asset Management Support.
  • Assist in foundation stock management through loading and unloading of deliveries during receiving and dispatch.
  • Assist in arranging of supplies in EGPAF stores.
  • Ensure all dispatches done using EGPAF vehicles have the necessary documentation i.e Delivery Notes.
• Compliance
  • Ensure vehicle operations are within the laid down procedures in the EGPAF fleet management policy.
  • Ensure that only EGPAF staffs are carried in the vehicle unless the non EGPAF staff signs the liability waiver forms
  • Ensuring that vehicle and driver legal documentation is up to date e.g driving license, insurance covers.
  • Ensure proper handing over of the vehicles
  • Prepare and submit fuel returns by end month
  • Perform any other duty assigned by the supervisor.

Supervision

• Supervise all Homabay Foundation drivers and oversee daily management and running of project vehicles
• Identify development needs for self and supervisees by monitoring and evaluating staff development.
• Prepare weekly vehicle schedules.
• Plan and monitor of vehicle maintenance.
• Support other drivers with preparation of fuel return and service request forms.
• Any other duties as may be assigned by the supervisor

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Job description

Job Purpose

The senior driver is responsible for driving the foundation vehicle, ferrying project teams, authorized personnel, project supplies, coordinate other drivers in the day to day field activities and maintenance of EGPAF vehicles.

Key Responsibilities and Accountability

• Coordination & implementation of the organization’s vehicle policy and logistical support.
• Ensure that appropriate, effective & monitoring control mechanisms are in place for optimal operation and maintenance of project vehicles
• Periodically assess the drivers to ensure that they remain motivated to daily handle project vehicles
• Supervise the Foundation drivers in Turkana and ensure that their performance meets the expectations of management. Carry out mid-year and annual performance appraisals for staff in time
• High standards of discipline, safety observed by project drivers at all times on the roads and at workplace.
• Offices are adequately supported in terms of errands and other logistical support as guided by the Field Operations Manager or delegate
• Report all incidents involving foundation vehicles immediately upon occurrence.
• Hold weekly meetings with drivers and report key challenges and or concerns to management in a timely manner.

Vehicle Maintenance

• Ensuring that vehicles regularly serviced and repaired including minor service and major service.
• Ensuring that vehicles are fully inspected for road worthiness and insured.
• Ensure vehicles are fueled and fuel cards and records are properly kept.
• Report any accidents and incidences.
• Ensure vehicles are kept clean.
• Ensure vehicles are inspected on a daily basis.
• Ensure drivers regularly and accurately use Vehicle Movement Logs and clear records maintained.
• Ensure that each vehicle has the correct life-saver, First Aid kit and fire extinguisher and other necessary tool kits
• Consolidate vehicle repair needs, in consultation with the FOM prepare PRFs for the repairs.
• Inspect vehicles before leaving garages and provide surety that works have been undertaken as required in the LPOs

Inventory & Asset Management Support.

• Assist in foundation stock management through loading and unloading of deliveries during receiving and dispatch.
• Assist in arranging of supplies in EGPAF stores.
• Ensure all dispatches done using EGPAF vehicles have the necessary documentation i.e Delivery Notes.

Compliance

• Ensure vehicle operations are within the laid down procedures in the EGPAF fleet management policy.
• Ensure that only EGPAF staffs are carried in the vehicle unless the non EGPAF staff signs the liability waiver forms
• Ensuring that vehicle and driver legal documentation is up to date e.g driving license, insurance covers.
• Ensure proper handing over of the vehicles
• Prepare and submit fuel returns by end month
• Perform any other relevant duties assigned by the supervisor.

Supervision

• Supervise all Turkana Foundation drivers and oversee daily management and running of project vehicles
• Identify development needs for self and supervisees by monitoring and evaluating staff development.
• Prepare weekly vehicle schedules.
• Plan and monitor of vehicle maintenance.
• Support other drivers with preparation of fuel return and service request forms.
• Any other duties as may be assigned by the supervisor.