Job Vacancies at Action Against Hunger USA

The Positions and responsibilities:

The role reports hierarchically and technically to the Capital Finance Officer Kenya Mission.

Objective 1: Accountancy

• Reception of monthly accounting documents from the bases and the Capital.
• Verification of the proper documentation against the cashbooks.
• Verification of procedures applied and their compliance.
• Keeping a monthly record of Nairobi office and base payment vouchers in Nairobi office.
• Submit to his/her supervisor a report on missing and improper documents between the departments.
• Follow up on the missing and improper documents sent back to the bases.
• Focal person for external audits for submitting the required receipts or preparing the package to send to Headquarters in case of internal audits to be done at HQ level.

Objective 2: Cash & Bank Management

• Making cash payment and the custodian of Nairobi office cash box.
• Managing the work advances as per the ACF policy.
• Record all working advances in the advance book and follow up on their clearance by staff.
• Make cash count as per set requirements- weekly and end month.

Objective 3: Review of documentation, filing & archiving

• Review of all documentation to ensure completeness.
• Printing of donor expenses reports and filling in a monthly basis.
• Responsible for retrieving, preparation and production of documents needed for audits.
• Follow with Base Admins to ensure that they send monthly documentation to Nairobi office on a timely basis.
• Filing and archiving at Nairobi level per month per donor and filing of grants/ finance related documentation.

Objective 4: Auditing

• Provide auditors with necessary documentation during audits.
• Follow up on recommendations provided by auditors to ensure that they are adhered to.

Objective 5: Support to Field / Bases

• Visit the field bases regularly, provide recommendations and follow up on action points raised.
• Provide support for all bases on financial issues.

Objective 6: General Finance

• Raise all payments vouchers & petty cash vouchers at Nairobi level.
• Liaise with the respective department for any discrepancy/ missing or clarification in procedure.

The above tasks are not limited and can be added to, modified or changed according to the changing needs of the department.

QUALIFICATIONS

• Undergraduate Degree in Business Management or its equivalent.
• Any level of CPA will be an added advantage
• Flexible and adaptable to changing work conditions.

SKILLS & EXPERIENCE

ESSENTIAL

• Minimum one year of professional finance or accounting experience, preferably in an NGO
• Knowledge of finance/accounting procedures.
• Demonstrated planning and organizational skills as well as verbal and written communication
• Proficiency in computer skills to include spread sheets, internet/e-mail, accounting package
• Knowledge of techniques used in maintaining balancing and classing accounts in an accounting system

PREFERRED

• Ability to pay attention to detail
• Self-starter with a strong desire to promote and implement continuous improvement endeavors

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Action Against Hunger- Kenya Program is looking for a Capital Finance Officer to be based in Nairobi.

The Positions and responsibilities:

The role reports hierarchically and technically to the Head of Department-Finance Kenya Mission.

Objective 1: Accountancy

• Record all monthly commitments in SAGA Extra Accounting books.
• Record the HQ and Other Mission Recharges in SAGA.
• Receive & Import all the books from bases in SAGA at the end of the month.
• Matching of inter mission funds transfers in SAGA.

Objective 2: Cash & Bank Management

• To ensure respect ACF finance procédures and Cash Management Policy at the Nairobi level.
• Ensure safe keeping of ACF funds and assets
• Make cash count as per set requirements- weekly and end month.
• Ensure liquidity at Nairobi level and advise the HOD- Finance for need of exchange operations.
• Ensure Nairobi day to day expenditures are in line with the approved cash forecast, analyze discrepancy between actual expenditures and cash forecast
• Ensure that weekly & monthly cash counts and Bank réconciliations are received from field.

Objective 3: Review of documentation, filing & archiving

• Review of mission financial documentation to ensure completeness before filing
• Follow with Base Admins to ensure that they send monthly documentation (original & copies) to Nairobi office on a timely basis.

Objective 4: Auditing

• Provide auditors with necessary documentation during audits
• Follow up on recommendations provided by auditors to ensure that they are adhered to.
• Preparation of Annual Statutory Audit for the organisation.

Objective 5: Payroll Management

• Ensure salary Allocation is charged correctly to the projects

Objective 6: General Finance

• Liaise with the respective department for any discrepancy/ missing or clarification in procedure

QUALIFICATIONS

• Undergraduate degree in related field.
• CPA Qualification part 3

SKILLS & EXPERIENCE

ESSENTIAL

• Two years working experience with an NGO
• Good knowledge of English both written and Spoken
• Basic Knowledge on donor rules & regulations
• Good communication & interpersonal skills

PREFERRED

• CPA Qualification part 3
• Good working knowledge of MS Excel