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  • Job Openings at Commission on Administrative Justice (CAJ)

  • Posted on: 23 April, 2019 Deadline: 3 May, 2019
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  • The Commission on Administrative Justice (CAJ) also known as the "Office of the Ombudsman" is a Constitutional Commission established under Article 59 (4) and Chapter Fifteen of the Constitution, and the Commission on Administrative Justice Act, 2011.

    The Commission has a mandate, inter-alia, to investigate any conduct in state affairs or any act or omission in public administration in any sphere of Government and complaints of abuse of power, unfair treatment, manifest injustice or unlawful, oppressive, unfair or unresponsive official conduct.

    Research & Investigations Officer

     

    Job Details

    • Undertake detailed research and/or specific and systemic investigations on cases at the Commission;
    • Collect information, gather, recover, analyse evidence and organize it in statements, sets of records and facts to inform investigations;
    • Compile, produce and submit investigations and research reports;
    • Record statements from complainants, witnesses and respondents;
    • Coordinate and ensure safe custody of all investigative records and evidence;
    • Conduct undercover investigations and surveillance operations as need be;
    • Gather necessary information for purposes of vetting of persons appointed to public offices where applicable;
    • Implement best practices, policies, procedures and systems for research and investigations on administrative justice and access to information matters;
    • Documenting all research and investigations carried out in concise, factual and timely manner;
    • Monitor and evaluate the status and nature of various complaints as tracked over time to determine trends and note patterns of maladministration and access to information matters to predict future practices and mitigate occurrences;
    • Any other duties as may be assigned from time to time.

    Qualifications

    • A Bachelor’s degree in any of the following disciplines: Forensic Science, Criminal Justice, Criminology, Law (Human Rights) and any other related Social Science degree qualifications from a recognized institution; and
    • Diploma in forensic/ fraud/criminal investigations from a recognized institution will be an added advantage
    • Certificate in Fraud Examination, Forensic investigations or any related investigations field
    • A minimum of 5 years work experience in forensic investigations, fraud prevention/fraud risk governance is essential
    • Meets the requirements of Chapter six of the Constitution of Kenya.

    Other Key Skills:

    • The candidate must demonstrate excellent interpersonal and communication skills;
    • The candidate must demonstrate unquestionable integrity and confidentiality in their work.
    • The candidate must have an in-depth understanding of research and investigation processes with excellent analytical and interviewing skills

    Clearance/Compliance Certificates

    Successful candidates will be required to provide copies of clearance or compliance certificates from:

    • Kenya Revenue Authority
    • Ethics & Anti-Corruption Commission
    • Directorate of Criminal Investigations (CID)
    • A credit reference bureau
    • Higher Education Loans Board

    go to method of application »

    Records Officer

     

    Job Details

    • Implement the outlined records management information and manual system for all documents as directed by the senior management
    • Ensure safe custody of records through the facilitation of retrieval of records and prompt record filing
    • Conduct regular file audit and creation of new records as appropriate to maintain an accurate classification scheme
    • Receive all incoming mail to action officers, sort, file and disseminate as necessary
    • Ensure safety and security of all the commission’s record and update electronic databases
    • Ensure closed and on-going files are sequentially arranged for easy access to the commission staff when sought out
    • Prepare complaints master lists for the legal department to support them to meet the mandate of the Commission
    • Offer technical support to the secretariat staff on classification of records
    • Oversee the periodic records audit and appraisals to determine those to be archived or disposed
    • Replacement of worn out file folders as part of the records maintenance procedures
    • Any other duty assigned by the Commission.

    Qualifications

    • Diploma in records management OR any related field
    • At least three years of service in a comparable position in a reputable organization.
    • Knowledge of the Records Disposal Act Cap 14 of the Kenyan law
    • Meet the requirement of Chapter six of the Constitution of Kenya 2010.
    • Good Communication, interpersonal and problem solving skills
    • Ability to work under pressure and work well with teams.

    Clearance/Compliance Certificates

    Successful candidates will be required to provide copies of clearance or compliance certificates from:

    • Kenya Revenue Authority
    • Ethics & Anti-Corruption Commission
    • Directorate of Criminal Investigations (CID)
    • A credit reference bureau
    • Higher Education Loans Board

    go to method of application »

    Legal Officer

     

    Job Details

    • Attend to clients on matters relating to Commission’s mandate and offering legal advice thereon;
    • Represent the Commission in legal proceedings including amicus briefs;
    • Assist the Commission in conducting hearings, inquiries and investigations in matters falling within its mandate;
    • Conduct legal research on matters relating to administrative justice and other legal matters;
    • Promote and facilitate resolution of complaints and disputes through mediation and reconciliation;
    • Prepare periodic reports on complaints investigated and remedial action taken by the

    Commission;

    • Prepare Legal and Advisory opinions;
    • Provide recommendations or remedial alternatives for resolution of disputes;
    • Any other duty assigned by the Commission.

    Qualifications

    • Have a Bachelor of Laws Degree (LL.B) from a recognized university.
    • A current and valid practicing certificate
    • Post graduate diploma in Law
    • Be an Advocate of the High Court of Kenya with a current practicing certificate.
    • Ability to undertake research and provide sound legal opinions
    • At least 5 years of post-admission experience
    • Knowledge and exposure to Alternative Dispute Resolution will be an added advantage
    • Have excellent interpersonal, presentation and communication skills.
    • Meet the requirements of Chapter six of the Constitution of Kenya 2010.

    Clearance/Compliance Certificates

    Successful candidates will be required to provide copies of clearance or compliance certificates from:

    • Kenya Revenue Authority
    • Ethics & Anti-Corruption Commission
    • Directorate of Criminal Investigations (CID)
    • A credit reference bureau
    • Higher Education Loans Board

    Method of Application

    Visit our website www.ombudsman.go.ke for detailed job specifications and other requirements. People living with disability are encouraged to apply.

    The closing date is on 3rd May 2019 at 4.30pm.

    The applications should be addressed to:

    THE COMMISSION SECRETARY/CEO
    COMMISSION ON ADMINISTRATIVE JUSTICE
    2ND FLOOR, WEST END TOWERS – WAIYAKI WAY
    P.O. BOX 20414 CITY SQUARE, 00200
    NAIROBI

    The Commission on Administrative Justice is an Equal Opportunity employer.

    Only shortlisted candidates will be contacted.

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