Records Officer at Commission on Administrative Justice (CAJ)

Job Details

• Implement the outlined records management information and manual system for all documents as directed by the senior management
• Ensure safe custody of records through the facilitation of retrieval of records and prompt record filing
• Conduct regular file audit and creation of new records as appropriate to maintain an accurate classification scheme
• Receive all incoming mail to action officers, sort, file and disseminate as necessary
• Ensure safety and security of all the commission’s record and update electronic databases
• Ensure closed and on-going files are sequentially arranged for easy access to the commission staff when sought out
• Prepare complaints master lists for the legal department to support them to meet the mandate of the Commission
• Offer technical support to the secretariat staff on classification of records
• Oversee the periodic records audit and appraisals to determine those to be archived or disposed
• Replacement of worn out file folders as part of the records maintenance procedures
• Any other duty assigned by the Commission.

Qualifications

• Diploma in records management OR any related field
• At least three years of service in a comparable position in a reputable organization.
• Knowledge of the Records Disposal Act Cap 14 of the Kenyan law
• Meet the requirement of Chapter six of the Constitution of Kenya 2010.
• Good Communication, interpersonal and problem solving skills
• Ability to work under pressure and work well with teams.

Clearance/Compliance Certificates

Successful candidates will be required to provide copies of clearance or compliance certificates from:

• Kenya Revenue Authority
• Ethics & Anti-Corruption Commission
• Directorate of Criminal Investigations (CID)
• A credit reference bureau
• Higher Education Loans Board