Job Vacancies at International Livestock Research Institute (ILRI) (IIRR)

REF: EA/11/2019

Responsibilities

Executive Management

• Provide quality and high level confidential secretarial support
• Facilitate effective utilization of the DDG’s time, through identifying priority matters
• Assist the DDG with decision making through:
  • Conducting research on assigned topics, drawing on information from across the institute and elsewhere
  • Maintenance and retrieval of information
  • Initiating responses on urgent matters in his absence when appropriate
• Drafting concise written information
• Collation of information and preparation of reports for presentation by the DDG at IMC and Board meetings
• Efficient and timely dissemination of information across the unit and other units/programs in the institute
• Following up on outstanding matters and providing feedback

Administrative Support

• Effective planning and coordination of meetings (from one on one meetings to large group meetings such as IRMC)
• Provision of background information and pre-meeting documents
• Take part in meetings and produce minutes/action points from each meeting

Travel management

• Arrange mission travel and accommodation for the DDG
• Prepare travel expense reports

Budget management

• Prepare and monitor annual budget for the office of the DDG

Project and initiative management

• Manage or engage in projects/initiatives that are a top priority to the DDG
• Engage in task forces solving a specific problem or create materials needed for the DDG’s activities
• Manage small grants and consultancy contracts under the DDG’s budget

Relationship management

• Build effective communications and working relations with all relevant colleagues and other stakeholders

In addition the post-holder will stay abreast of the work of ILRI in general and the Integrated Sciences Directorate in particular and have a full understanding of its core business and the DDG-IS’s role as well as having the flexibility to complete other duties as assigned.

Requirements

• Master’s degree in business, public administration, or a related degree
• At least 5 years of experience in positions that is highly relevant to the Executive Assistant’s role
• Demonstrate proficiency in using Microsoft Office Suite/Internet skills
• Demonstrate ability to create and manipulate spread sheets and databases
• Demonstrate working knowledge of office methods and practices including filing, proofreading, formatting and basic report
• Flexibility to react to real time under very short deadlines
• Strong intuition and ability to anticipate the DDG-IS’s needs and to develop actions and timelines even in the absence of explicit instructions

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REF: D/CS/11/2019

Responsibilities

• Carrying out driving duties as per ILRI Transport Management Policy and Kenya Traffic Act.
• Drive vehicles safely and defensively to avoid any incidents or accidents
• Before proceeding on field trips ensure all travel requirements are met and liaise with persons traveling with for instructions.
• Continuously monitor condition of assigned vehicles while driving and promptly report defects.
• Report assigned vehicles due for service by the Supervisor and filling a vehicle defect form.
• Ensuring that the vehicle log sheets are filled on daily basis when the vehicle is in use.
• Ensure that the vehicle checklist is filled on weekly basis.
• Keep to the designated routes while driving.
• Ensure all vehicle costs incurred while in the field are reported.
• Ensure travel expense reports are surrendered in time after every field trip.
• Actively participate in creating an atmosphere of team work within the unit by attending meeting, complying with the institutes policies and being a team player.
• Helping in cleaning ILRI vehicles, including changing of tires.
• Performing some administrative duties like, keying income recharges in the system, preparation of vehicle movement orders, fuelling cars and any other similar duty he or she might be assigned by the supervisor.
• Other duties that may be assigned that relate to Transport Unit operations.

Requirements

• Minimum of Kenya Certificate of Secondary Education (KCSE)
• Minimum 5 years of Professional driving experience of light and heavy vehicles
• Must have a clean and valid Kenya Driver's license
• Hands-on experience in maintaining repairing vehicles
• Must have a valid certificate of good conduct
• Knowledge of defensive driving is an added advantage
• Good knowledge of spoken and written English and Kiswahili languages
• Good interpersonal skills and ability to relate well with diverse culture
• Reliable and ability to work effectively and respectfully

Terms of Appointment

This is position based at ILRI’s Nairobi campus. The position is on a 3 years contract, renewable subject to satisfactory performance and availability of funding.

go to method of application »

REF: CO/ AHH /11/2019

Responsibilities

• Represent the project with study participants, and maintain good relations with participating study communities
• Undertake clinical examinations of adults and children participating in studies and record clinical findings, according to project protocols, and using electronic data recording tools
• Undertake blood sampling from adult and child study subjects according to project protocols
• Oversee the collection of faecal specimens from children and advise adult participants in appropriate self-sampling techniques
• Assume responsibility for the delivery of field material to project laboratories
• Undertake detailed socio-economic and behavioural questionnaires with study subjects
• Maintain records of locations visited
• Prescribe appropriately for diagnosed conditions or provide appropriate referrals
• Manage field clinical resources and mentor interns and students
• Take care of the project resources
• Maintain good relationships with the local health infrastructure in study zones
• Any other duties that may be assigned by the senior project staff

Requirements

• Bachelor’s degree with a minimum of one-year experience Or Diploma in Diploma in Clinical Medicine from a recognized institution with three years relevant experience
• At least two years of field experience working with a research-based organization
• Experience with work on zoonotic infections will be an asset.
• Ability to work well in a multidisciplinary team
• Ability to maintain good relations with study subjects in the community
• Possess a valid driver’s license (not required, but would be an asset)
• Skilled at blood sampling
• Ability to undertake clinical diagnoses of a range of diseases based on discussions with study subjects and physical examinations
• Skilled at maintaining accurate records, including undertaking questionnaire-based surveys
• Experience with digital data entry devices for recording questionnaire responses and clinical parameters
• Ability to work with minimum supervision, sometimes for long hours, and in a diversity of urban environments (ranging from low income settlements to high income neighbourhoods)
• Willingness to learn new field techniques where appropriate and conform to project protocols
• Excellent communication skills  
• Exposure to working in a laboratory
• Demonstrated ability to achieve success in clinically orientated community-based health studies

Terms of Appointment

This position is at job level HG 10 and open to Kenyan nationals only. The position is a 2-year contract, renewable subject to satisfactory performance and availability of funding. ILRI offers a competitive salary and benefits package which includes; pension, medical and other insurances