Procurement Manager at Tourism Fund (TF)

Duties and Responsibilities

• To ensure that all procurements are carried out in line with the law and regulations.
• To oversee the procurement unit’s preparation and implementation of the budget, monthly, quarterly and annual reporting
• To prepare and implement procurement and disposal policies and plans
• To ensure all staff are familiar with and comply with the provisions of procurement law and other related guidelines.
• To maintain accurate records of inventory, issues and re-order levels.
• To ensure that contract files of vendors, suppliers’ qualifications, timely deliveries and quality controls are well documented and maintained.
• To prepare bid documents, quotations and requests for proposals for use by the Fund.
• To evaluate bids submitted by vendors and make recommendations based on commercial and technical factors
• To draft vendor contract documents for approval by the Director, Finance and Administration.
• To manage and conduct performance management reviews for the unit.

Minimum Requirements

• A Bachelor’s degree in Procurement or its equivalent from a recognized university.
• Professional qualification in Procurement and Supply Chain Management from a recognized institution.
• A master’s degree in the relevant field will be an added advantage.
• A member of Kenya Institute of Supplies Management (KISM) or a relevant professional body.
• Possess a valid practicing license.
• Have a minimum of eight (8) years post qualification experience three (3) of which must be at senior managerial level.
• Leadership and integrity qualities as set out in chapter 6 of the Constitution and demonstrated compliance to the public service values and principles as defined in the Constitution.

Key Competencies

• High degree of professional competence and administrative capacity required for effective planning, direction, control and coordination of Supply Chain Management programmes.
• Ability to articulate, interpret supply chain goals, policies and programmes and relate them to the supply chain function.
• Demonstrate managerial and leadership skills including motivating, mentoring, developing and coaching teams
• Practical working knowledge and competence with purchasing management software and/or automated procurement systems is mandatory.