Admin Coordinator at Tradecare Africa

Admin Coordinator Job Personal Specification

• Skills and Aptitudes
• Ability to  work and engage with people of different level of seniority
• Fluent in English and Swahili
• Excellent communication skills
• Ability to use Microsoft office
• Solutions oriented- Ability to think and work on resolving problems
• Organised, a complete finisher, attention to detail and accuracy.
• High level of integrity
• Commitment to Organisation mission and ethos
• Ability to work independently with minimal supervision
• A team player

Qualifications  and Experience for Admin Coordinator Job

• Experience in the management of front office
• Ability to operate modern office equipment
• Experience in performing finance tasks
• Knowledge of modern office procédures.
• Diploma in administration will be an asset

Admin Coordinator Job Key Roles

Front Office Management

• Organizing, arranging and coordinating official meetings both in and outside the office
• Responsible for receiving Tradecare’s visitors and responding to public enquires.
• Handle all incoming and outgoing office correspondences including collecting, sorting and distributing mails and directing them to responsible personnel
• Maintain and update the  organisation contact lists on a regular basis
• Responsible for receiving and directing telephone calls

Office Management and Administration

• Maintenance of leave records including filing them
• Assist in data entry and typing work as and when requested
• Organising and carrying out procurement operations including but not limited to office stationery supplies, business cards, profiles, cartilages etc
• Implementing the organization’s robust data and record keeping system with thorough attention to detail and timeliness
• Management of office equipment including keeping track record of stationery needs, computer maintenance, hygiene and inventory
• Maintaining communication with creditors and debtors so as to communicate when payments fall due
• Preparing materials for conferences and organizations as needs may be at a time
• Communicating with service providers on such needs as may arise from time to time
• Coordinate the repairs and maintenance of the office and its equipments
• Maintain an adequate inventory of office supplies
• Provide logistical support to activities that Tradecare is responsible for (venue booking, equipments etc)

Finance Administration

• Maintaining records of all payables in pending files payments and updating the records Managing payments and keeping track of pending payables
• Keeping records of fuel cards, downloading records bi-weekly, reconciling and filing appropriately
• Manage office petty cash including updating petty cash register
• Undertake banking activities, dropping bank instructions etc
• Supports in procurement of asset and services
• Supports  the payment of invoices and bills i.e. writing of cheques and ensure that payments have adequate supporting documents

Miscellaneous:

• Attends and contributes to staff meetings
• Carries out other duties which may or may not be related to the job, as reasonably requested by management.
• Continually seeks and acts upon opportunities for personal and team development