Logistics and Procurement Manager at Danish Refugee Council

Responsibilities for the Logistics & Procurement Manager Job

Planning and Operation

• Implement sustainable and robust procurement and logistics systems for the efficient and effective delivery of operations in the area of operations following DRC’s operational handbook
• Ensure the timely implementation of recommendations and improvements indicated by the Senior Logistics Coordinator or requested by the Head of Office
• Develop procurement plans in collaboration with the Project Managers
• Ensure efficient and timely ordering of all items procured to ensure timely access to necessary goods and services for the area of operation, including through delivery to point of distribution as necessary
• Ensure compliance with donor requirements, rules and regulations relating to logistics, particularly in relation to local procurement and anti-corruption measures
• Liaise with the Head of Office and other managers in the area of operations on all logistics issues to ensure that all bottlenecks to delivery are overcome;
• Represent DRC at Logistics Cluster Meetings in area of operations
• Ensure that the asset register and inventory items for the Area of Operations are up-to-date at all times;
• Ensure that the warehouses in the area of operations are operated in an effective and efficient manner, with timely disbursement of materials as requested
• Ensure that the fleet management requirements are actioned on a monthly basis;
• Provide input for project proposals and budgets as requested;
• Build procurement and logistics capacity with the Logistics Team in area of operations
• Ensure that all relevant non-logistics staff (particularly including programme and finance staff) are trained on logistics procedures;

Organisation, administration and personnel management

• Overall responsibility for the management of the procurement and logistics team in area of operations, including oversight in distribution activities
• Oversee the observance of the DRC Code of Conduct within the procurement and logistics department, ensure that logistics staff fully understand what corruption is and are trained at least once a year on the detail of the Code of Conduct and anti-corruption measures;
• Ensure that all suppliers and logistics staff are aware of the procedures to whistle-blow for corruption and other breaches of the Code of Conduct.
• Ensure that all suspicions and allegations of corruption are reported to the Head of Office immediately, unless the Head of Office is alleged to be involved, in which case suspicions and allegations should be reported to the country director.
• Ensure that a training and professional development plan is developed for all staff in the logistics team;

Logistics & Procurement Manager Job Qualifications

• Bachelor’s degree in relevant field.
• Minimum 5 years of logistics and supply chain experience gained in developing countries
• Excellent communication skills – verbal and in writing
• Excellent inter-personal skills and proven ability to negotiate with a wide range of people (internally and externally)
• Ability to adapt to the complex and stressful working conditions of the area of operations
• Experience in international humanitarian work and refugee and/or IDP complex emergencies
• Experience with managing teams and providing technical guidance and training
• Experience in capacity building of national staff, and in convening and facilitating trainings and workshops.
• Fluency in English, Arabic is a plus

Core Competencies

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

We offer

DRC will offer the successful applicant a 6 months contract. You must be available to start work on January 1st 2017 and be willing to live and work in Baghdad, Iraq.
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to www.drc.ngo under Vacancies. This position will be placed at A15 of DRC’s salary scale. The R&R cycle for Baghdad is every 6 weeks.