Human Resource Assistant at Preferred Personnel Africa Ltd

Responsibilities:

• The incumbent’s responsibilities will include but not be limited to;

Project Support:

• Contribute to short and long-term organizational planning and strategy.
• Support projects including, preparation of documents, and follow-up on timelines and
• deliverables.
• Compile, update and maintain employee records (hard and soft copies).
• Available for one-on-one consultation with stakeholders, deal with employee requests regarding
• human resources issues, rules and regulations.
• Synthesize complex issues, translating this into effective written and oral communication and
• actionable plans.
• Attend project meetings and ensure meeting minutes and action items are well captured.
• Ability to work overtime.
• Participate on cross-functional teams.

Outsourcing Support:

• Key contact person for the outsourced contractors – handling any changes or alterations to
• contracts.
• Contract Management - drafting employment contracts for outsourced contractors, periodic
• reminder to clients when contracts are about to expire.
• Organizing for replacements should any of the outsourced staff go on leave or fall ill and the
• client requires a back fill.
• Handling all administration functions associated with outsourced contractors i.e. insurance and
• pension.
• Ensuring any payroll changes in regards to the contractors are communicated to the head office
• in a timely manner.
• Ensuring that the contractors receive their end year individual returns (P9 forms) on time.
• Ensuring contractors’ queries are attended to.
• Maintaining the outsourced contractors’ leave days.
• Conducting reference checks for outsourced contractors and ensuring that referees respond in
• good time.

Qualifications:

• Minimum of 1 year of HR work experience, Business Administration or any other relevant field within a fast paced, client facing environment
• Dedicated and meticulous – high level of accuracy and attention to detail.
• Excellent communication skills.
• Willingness to learn.
• Proficient in MS Office (Ms Word, Excel, and the Internet)
• A Bachelor’s degree in HR Management, Business Administration or any other relevant field.
• Post Graduate Diploma in Human Resource will be an added advantage.
• Must have a high level of discretion, tact and sensitivity in dealing with stakeholders at all levels,
• both internally and externally.