Procurement & Logistics Officer at Kenya Climate Innovation Center (KCIC)

Key Responsibilities for the Procurement & Logistics Officer Jobs

• Preparation, co-ordination and implementation of consolidated annual procurement plans and ensure user departments adhere to it in line with approved budgets;
• Formulate the Value for Money (VFM) framework to inform the organization procurement
• Preparation of Request for proposal documents
• Provide logistical support for project activities; including transport for client visits, events such as workshops, meetings, etc.
• Coordinate the receipt, opening and evaluation of quotations, tenders, or proposals for goods, services or works;
• Preparation and management of contracts in liaison with the Finance and Admin manager for its legality and ensure proper authorization in accordance with KCIC policies;
• Ensuring user departments adhere to procurement plans in line with budgets;
• Carrying out market surveys, monitor and evaluate performance of the supply chain function;
• Ensuring sound partnerships with suppliers and clients;
• Ensuring timely, efficient and effective procurement of goods, services and works, while strictly adhering to the procurement policy;
• Establishing in liaison with the relevant departments and end-users, quality specifications of goods and services required by KCIC;
• Carrying out designated checks on quality and security aspects of procurement;
• Reviewing the supply chain to ensure it is efficient and effective;
• Managing the annual supplier pre-qualification exercise;
• Managing the disposal of obsolete and disposable items with authorization from the Finance and Admin Manager.
• Secretary to the Bid Evaluation Committee; collate and present procurement documentation to the relevant
• Tender and Disposals Committees for adjudication and award;
• Prepare supplier’s contracts and purchase orders and submit for approval;
• Maintain files and records for all procurement processes, tenders, procurement evaluations, contracts,
• Purchase orders and all correspondences relating to the procurements;
• Submit procurement documents, contract and LPOs for payment processing;
• Facilitate the annual procurement audit and other procurement reviews.
• Facilitate for insurance cover for all assets and equipment for KCIC.

Minimum Academic Qualifications

• A Bachelors degree in Supply Chain Management or its equivalent from a recognized University.
• Diploma in Procurement and Supplies Management and membership to Kenya Institute of Supplies Management.
• Four (4) years experience in procurement in a large organization;
• Ability to communicate effectively both orally and in writing;
• Good at negotiating, networking and dealing with numbers;
• Planning and Organizing – Sets clear and achievable goals consistent with agreed priorities for self and others
• Professionalism – Masters subject matter related to responsibilities
• Teamwork – Actively contributes to an effective, collegial, and agreeable team environment