Programme Manager at Trocaire

Purpose

The Programme Manager works with the Programme team to ensure strategic and good quality programmes are developed and delivered for positive impact on target beneficiaries.

They are responsible for development and implementation of a Monitoring, Evaluation, Accountability and Learning system, development of relevant standardized documentation for data collection.

The Programme Manager ensures the compliance of programmes in delivery and reporting to organisational and donor standards as well as supporting research and learning to feed into new project proposal development.

Programme Manager Job Key Responsibilities

Meal framework development

• Ensure appropriate systems, indicators and tools are in place to enable all programmes meet BGRRF strategy and donor requirements, for results monitoring, outcome and impact measurement.
• Work closely with the Programme Managers to ensure all programmes are delivered in line with the standards of BGRRF and donors.
• Develop data management system in order to provide accurate and timely data to facilitate effective oversight and organisational decision making for the SMT.
  Manage independent and external evaluations – such as baseline and end-line surveys – including design,
• budgeting, data collection and analysis and report writing.

Research and collection of information for proposals

• Identify and clarify opportunities and needs; study requests for proposal (RFPs).
• Establish priorities and target dates for information gathering, writing, review, and approval; coordinate requirements with contributors;
• Gather proposal information by identifying sources of information; coordinating submissions and collections; identifying and communicating risks associated with proposals.

Organisational Learning

• Support the Programme Team to appropriately format and disseminate programme results and impact to programme stakeholders (including beneficiaries).
• Assemble information including project nature, objectives/outcomes/deliverables, implementation, methods, timetable, staffing, budget, standards of performance, and evaluation; write, revise, and edit drafts including executive summaries, conclusions, and organization credentials.
• Maintain quality results by using templates; following proposal-writing and reporting standards including readability, consistency, and tone; maintaining proposal support databases.
• Build and manage systems for sharing and learning across the organization.

Reporting

• Develop a timeline for preparation review and submission of all reporting commitment, design a plan for ensuring reports are submitted to the appropriate standard by those deadlines,
• Work with programme Director and Programme Managers to ensure data collection and monitoring information is relevant for organisation and donor reporting standards

Capacity building

• Identify staff development needs in Monitoring, evaluation and data collection and analysis for different purposes and develop a support plan for improvement,
• Improve proposal-writing and reporting results by evaluating and re-designing processes, approach, and coordination, implement changes required.
• Build capacity and ensure understanding of staff and volunteers in correctly implementing MEL systems and utilise MEL data to inform programme implementation and development

Programme Strategy & Programme Development

• Support that general policies, standards and approaches are met in programmes,
• Ensuring quality checks of Projects, proposals & reports against organisational and donor standards,

Quality programming

• Support Implementation of Programme Cycle Management,
• Support establishing and maintaining of an appropriate system of M&E, compliance standards, and accountability to relevant stakeholders.

Reporting external and internal.

• Support internal and external reporting (on time and to organisational and donor standards)

Project Grant Management

• Support an effective system of Grant Management.
• Review grant spends with budget holders on a regular basis, ensure budgets are managed to organisational and donor standards.

Quality control

• Support that proposals, budgets and reporting are to appropriate organisational and donor standards and are completed in a timely manner.

Safety and Security

• Support the implementation of organisational safety policy and country level SOPs.
• Support the country level Incident Management Team (IMT) in regularly reviewing of Critical Incident
• Response Plans and in cases of serious incidents.
• Support in updating safety levels and safety risk assessments.

Qualifications for the Programme Manager Job

• Graduate degree in a directly related field, such as operations research, programme management, monitoring and evaluation and significant work experience in a directly related field
• 5 years of progressively responsible and directly relevant professional experience; at least two years of working directly in M&E;
• Demonstrable experience of programming in diverse/multiple contexts.
• Thorough familiarity with principles and current approaches to M&E using both quantitative and qualitative methods;
• Understanding of donor expectations and trends for results and project impact.
• Demonstrated ability to transfer knowledge to diverse audiences through training, mentoring, and other formal and non-formal methods;
• High level of English-language proficiency (speaking, reading, writing) and matched with excellent analytic and computer skills;
• Experience with management information systems;
• Demonstrated strengths in relationship management; able to work with diverse groups of people in multicultural, team oriented environment;
• Self-motivated and able to work without close supervision;
• Strong interpersonal skills and good understanding of working in a partnership framework
• Drive for change and improvements and ability to deliver strategies in a challenging environment.