Supply Chain Management Officer at National Police Service Commission

Managerial

1. Formulate and implement purchasing procedures and practices to ensure alignment of the commission in line with the Public Procurement Oversight Authority.
2. Review vendor contract documents and coordinate in preparation of specifications for quotations, tenders, proposals and supply agreements for approval by the Director.
3. Oversee the delivery of samples, testing and evaluation of new products to ensure compliance of standards are adhered to.
4. Ensure all departments and staff in the National Police Service Commission are familiar with and comply with the procurement guidelines.
5. Participate in the annual reporting process to ensure legislative requirements which include monitoring and tracking of procurement bid evaluation are in line with the set             guidelines.
6. Oversee the annual physical inventory process as required to ensure policies and procedures are compliant.

Operational

1. Analyze purchase requests from user departments and determine the appropriate method of procurement to ensure proper management of purchase orders.
2. Conduct in-depth analysis of all bids received in response to each tender, proposal and quotation to identify the response that best meets the needs of the user department.
3. Prepare recommendation for award to provide supplier debriefing sessions, when requested with unsuccessful respondents.
4. Ensures confidentiality is maintained with respect to the procurement process to ensure integrity of the respondents bid information.
5. Oversees preparation of contracts and tender awards to ensure compliance with the processes.
6. Participate in specialized projects and assignments related to procurement to ensure proper standards are maintained.
7. Ensures meetings related to quotations, tenders and proposals are organized well to facilitate smooth flow of procedures.
8. Presides over public opening of tenders to ensure compliance of procurement processes.
9. Approver of contracts and purchase orders in IFMIS to ensure compliance of standards are being followed through.
10. Member of Budget Implementation Committee to ensure standards are in place through the planning stages.
11. Prepare work plans and supervise officers to ensure management of work is in line with set targets.

Financial

1. Provide input into the budgeting process

Qualifications Knowledge and Skills

1. Bachelor’s degree in Commerce - Economics, Business Administration, Procurement and Supplies Management, Marketing from a recognized university.
2. Diploma in Purchasing and Supplies Management/Chartered Institute of Supplies Management.
3. Registered member of Kenya Institute of Supply chain Management.
4. Computer literacy.
5. Knowledge of Budgeting.
6. Knowledge of Public Procurement and Disposal Act.
7. Communication skills.
8. Interpersonal skills.
9. Organizational skills.
10. Ability to work under pressure.
11. Ability to lead and manage teams.
12. Problem solving skills.
13. Supervisory skills.
14. Meet the requirements of Chapter Six of the Constitution of Kenya.
15. Ten (10) years of service, of which three (3) should be in a comparable position from a reputable organization.

ADDITIONAL CRITERIA FOR SELECTION

If you believe your qualifications and career objectives match these exciting roles, please submit your application letter and detailed curriculum vitae stating your current position, current remuneration level, email and telephone contacts quoting reference number of the position applied for. The NPSC will be seeking evidence of a candidate’s suitability to serve in the positions advertised.

1. Applicants should attach a copy of National Identity Card or Passport, testimonials, or any other evidence of proven relevant expertise herein being sought;
2. In addition to the qualifications set out in the Constitution and the Enabling Statutes, applicants must further furnish clearance certificates from:
    a) Director, Ethics and Anti-Corruption Commission (EACC);
    b) Commissioner General, Kenya Revenue Authority (KRA);
    c) Chief Executive Officer, Higher Education Loans Board (HELB);
    d) Professional bodies (where applicable) to which the applicant belongs such as LSK, ICPS (K), ICPAK, AAK, IEK, etc.;
    e) Certificate of Good Conduct.

NB: These criteria are applicable only to the Senior Positions NPSC 5 to NPSC 8.
Women, minorities, marginalized and persons living with disability are encouraged to apply.

DISQUALIFICATION CRITERIA

No person shall be qualified for appointment in any of the above posts if the person:

a) Has previously been convicted of any criminal offence;
b) Has violated the Constitution;
c) Is an undischarged bankrupt;
d) Has been adversely mentioned in any report by a Commission of Inquiry or any Parliamentary Committee;
e) Canvasses directly, indirectly, by proxy, by emissary, by ethnic or clan whipping, by pressure groups, by other associations or in any other way;
f) Knowingly, willingly and blatantly lies, misrepresents, cheats and fails to disclose material facts.

SECURITY REPORT

In addition, the National Intelligence Service (NIS) may be requested by the Commission to provide a report on all shortlisted applicants.