Personal Assistant at Kingsway Tyres Limited

As a personal assistant (PA) you will work closely with the CEO to provide administrative support, usually on a one-on-one - basis.

• Act as the CEO's first point of contact with people both internally and externally.
• Maintaining CEO’s office systems, including data management and filing.
• Screening phone calls, enquiries and requests, and handling them when appropriate.
• Provide a welcoming atmosphere for staff, guests and clients.
• Organizing and maintaining diary by scheduling, coordinating and preparing meetings and various appointments.
• Dealing with incoming communication and, often corresponding on behalf of the CEO as directed. Draft and send follow up emails immediately after meetings
• Producing documents, reports and presentations.
• Organizing and ensuring the CEO is well prepared for meetings.
• Organize, prioritize and appropriately handle documents and sensitive, confidential information with discretion, and integrity.
• Support other Directors and Heads of departments by assisting as needed.
• Carrying out specific projects and research and presentations as requested.
• Perform any other duties as assigned.

• Degree or diploma in administration/business/management/secretarial studies.

• Exceptional written and oral communication skills.
• Excellent IT skills, including knowledge of a range of software packages.
• Ability to work under pressure and to tight deadlines.
• Good organizational and time management skills.
• Ability to research, analyze and present material clearly and concisely.
• Excellent interpersonal skills.
• The ability to work on your own initiative.
• Honesty and reliability.
• Attention to detail.
• Discretion and an understanding of confidentiality issues.