Human Resource Assistant at Shining Hope For Communities

Location: Mathare
Reports to: Human Resources Manager
Hours: Monday- Friday, 8am to 5pm

Human Resource Assistant Job Responsibilities

• Assist with the recruitment and Interviewing process
• Maintaining all leave records and updates to achieve coordinated leave administration process.
• Maintaining and managing accurate human resource records by updating the employee’s data bank, filling and keeping all employees’ documents in their respective files and opening files for new employees.
• Ensure all files are up to date as per the checklist.
• Conduct benefit enrollment for new staff
• Conduct orientation for new staff
• Schedule HR and Staff meetings as requested by the HR Manager
• Update HR spreadsheet with employee change requests and process paperwork
• Reconcile the benefits statements
• Respond to HR queries in the absence of HR Manager
• Contribute to team efforts by accomplishing related results as needed
• Perform any other related duties as may be assigned

Competencies and Skills

• To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.
• Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
• Interpersonal Skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.
• Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
• Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.

Qualifications for the HR Assistant 

• Degree or Higher diploma in Human Resources Management
• Must be a registered member of IHRM
• Minimum 1 year of working in HR department, previous Internship is also considered
• MUST be familiar with the Kenya Labour Laws
  Excellent Interpersonal and written and oral communication skills
• Cross cultural experience, understanding and sensitivity
• Ability to handle challenging workload
• Passion to worked in a slum area will be an added advantage
• Able to coordinate multiple tasks while maintaining attention to quality and detail.