Accounts Assistant - Receivable at Fairmont Hotels & Resorts

Summary of Responsibilities:

Reporting to the Credit Manager, responsibilities and essential job functions include but are not limited to the following:

• Assist in the timely billing of client’s bills.

• Maintain a filing system for account receivable records.

• Assist in balancing daily transfer to city ledger and post, edit and update to accounts receivable system.

• Assist in the reconciliation of accounts.

• Respond and contact clients for queries.

• Contact debtors for payment follow ups.

• Ensure all invoices have the appropriate documentation attached and approvals prior to processing.

• Process bills and statements and have them sent to clients promptly.

• Maintain a filing system for accounts receivable records.

• Maintain clear lines of communication with outside companies to ensure timely and accurate settlement of debtors.

• Check arithmetic accuracy and invoices.

• Calculate travel agent commissions.

• Aid in the preparation of the travel agents cheque listing.

• Use finance computer programs.

• Bring to Credit Managers attention any balances that are not properly supported.

• Invoice on the computer as per contract for travel agents and others.

• Prepare delivery letters for invoices.

• Make photocopies for invoices for our back-up copy.

• Rebate overcharges as analyzed when invoicing and raise miscellaneous for any undercharges.

• Print file and distribute daily reports i.e ageing by class, balancing reports and edit transfers.

• Apply credits arising from rebates. Transfers. Voids etc.

• Prepare AR reconciliations as assigned by Credit Manager

Qualifications:

• Previous experience is an asset

Physical Aspects of Position (include but are not limited to):

• Constant standing and walking throughout shift