Administrative Secretary at National Environment Management Authority (NEMA)

GRADE E11 - REF: HR/15/2017

An Officer at this level will be responsible to the Administrative Officer in the area of deployment and may be deployed to work for more than one officer.

Duties and Responsibilities

Specific duties at this level will include but not limited to:

1. Typewriting from drafts and memorandums;
2. Checking typewritten work for corrections and paper layout;
3. Processing data;
4. Operating office equipment;
5. Handling telephone calls and appointments;
6. Ensuring security of office equipment, documents and records;
7. Attending to visitors/clients; and
8. Undertaking routine secretarial work and office duties including filing, reception and dispatch of mail.

Requirement for Appointment

For appointment to this grade, an officer must have:

1. Kenya Certificate of Secondary Education (KCSE) Mean Grade C- (minus) with at least C (Plain) in English Language or its equivalent from a recognised institution.
2. Passed in the following subjects offered by Kenya National Examinations Council (KNEC):

• Type Writing Stage II (40 wpm)/Computerised Document Processing.
• Business English II/Communications I.
• Office Practice I.
• Secretarial Duties II.
• Commerce II and
• A Certificate of Computer Applications in Windows, MS Word, Excel, Access and Internet from a recognised institution.