Office Administrator at Talent Search Africa

Job Duties:

• Communicates with relevant agencies to produce travel itineraries for business directors and employee events
• Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
• Manages correspondence by answering emails and sorting mail
• Assists in planning and arranging events, including organising catering
• Handles expenses and billing cycles
• Manages reception area and looks after visitors
• Answers phone calls and transfers them as necessary
• Drafts, formats, and prints relevant documents
• Maintains stock lists and orders office supplies as needed
• Manages staff expense requests
• Interacts with directors and carries out their requests
• Creates agendas and takes meeting notes
• Assists in purchase orders and invoicing
• Maintains accurate records for employee holiday requests
• Manages outgoing post and records data on special deliveries
• Photocopies and files appropriate documents as needed
• Attends workshops and conferences when requested
• May take care of website functions and social media profiles.

Requirements:

• Prior Office Management Experience Preferred;
• Strong Attention to Detail;
• Ability to Work Without Supervision;
• Excellent Time Management Skills;
• Exceptional Communication and Customer Service Skills;
• Technical Skills,
• Including Proficiency With Microsoft Office Programs, SCOPE Program and quick books;
• Strong Prioritization and Organization Skills;
• Ability to Handle Confidential Information;
• Strong Record Keeping Skills; Presentation Skills, Including Welcoming Guests to Events;
• Ability to Multitask