Field Accountant at Elizabeth Glaser

Job Summary

To support the Senior Field Accountant in ensuring that financial and accounting operations of the EGPAF Field Office are in strict compliance with EGPAF policies and procedures and specific donor rules and regulations. Also strive to ensure efficient and accountable use of donor funds

Responsibilities for the Field Accountant Job

Accounts Payables

• Timely processing of staff advances for travel and activities
• Timely processing of activities participants mobile payments
• Processing of supplier invoices within agreed timelines
• Reconciliation of supplier statements
• Ensures that all hard copy vouchers are duly authorized before payment and filing
• Manages a systematic financial filing system that is sequential, complete and up to date at all times both scanned and hard copies

Accounts Receivables

• Reviews and signs off on all submitted Field Expense Reports, ensuring the validity and accuracy of all submitted receipts. Periodically samples receipts and clarifies sampled expenses with vendors
• Accurately posts the advances liquidating expenses to QuickBooks

Cash/Bank Management

• Reviews and signs off on all submitted Field Expense Reports, ensuring the validity and accuracy of all submitted receipts. Periodically samples receipts and clarifies sampled expenses with vendors
• Accurately posts the advances liquidating expenses to QuickBooks

Statutory Requirements

• Ensure all statutory remittances are paid on time, and that accurate amounts are paid
• Maintain and update statutory remittances file, conducting period audits of the files to ensure ability to satisfy any statutory scrutiny

Monthly Reporting activities

• Timely posting of all transactions as well as ensuring consistency, accuracy and completeness of such transactions.
• Ensure EGPAF –K finance office meets all Nairobi reporting deadlines for Quick Books end of the month Reports

Other Responsibilities

• Support the Audit/Compliance Review Exercises
• In liaison with HR, orientation of new staff on finance policies and procedures

Qualifications for the Field Accountant Job

• Minimum Degree in related Business Field and CPA II or equivalent
• Experience working in a donor funded project will be an advantage
• Excellent communication skills
• Well developed interpersonal skills
• Strong work ethic and ability and willingness to work long hours
• Able to work in team settings and willingness to learn
• Cross-cultural competence as demonstrated by confidence and ability to make relevant presentations to diverse audiences
• IT Savvy, including accounting soft wares
• Willingness to travel