Procurement Officer at Alliance for a Green Revolution in Africa (AGRA)

Reference: Operations 01/2017

Reporting to the Head of Procurement, the Procurement Officer will be responsible for the management of AGRA’s administrative aspects of the procurement function and in ensuring procurement best practices are followed. This position is nationally recruited and will be based in Nairobi, Kenya.

Procurement Officer NGO Job Responsibilities

• Review procurement requests and initiate procurement procedures for office project equipment, supplies and services in a transparent and cost-effective manner.
• Receive and safeguard applications to pre-qualify, expressions of interests, proposals and quotations.
• For prequalified suppliers, forward the results of the evaluation committees to the Procurement Committee for adjudication and approval through an agenda.
• Obtain quotes and compile comparable prices to facilitate the determination of future purchases.
  Provide oversight and guidance in technical and financial evaluations.
• Enforce the procurement and contracting process and makes a follow up on what’s due.
• Reconcile bid opening report against actual applications received.
• Prepare and issue/send regret letters/emails.
• Assist the Head of Procurement in sensitizing staff on regular basis on the procurement process through regular updates and staff trainings.
• Maintain tender/contract register.
• Ensure that contracts being submitted for approval have supporting documentation, and have been approved at the appropriate level.
• Assist the Head of Procurement in developing and managing supplier relationships to deliver breakthrough performance in costs, service and quality.

Qualifications for the Procurement Officer NGO Job

• A Bachelor degree in Economics, Commerce, Business Administration, Management, Finance/Accounting or equivalent qualifications.
• Relevant professional qualification from KISM or CIPS is required.
• Minimum of 5 years’ experience in procurement.
• Experience in handling complex procurement issues.
• Experience in operating successfully in an international and regulatory challenging environment.
• An understanding of risk and compliance in the context of development organizations operating in Africa.
• Excellent written and verbal skills, particularly in English. Understanding of French will be an added advantage