Supply Chain Officer at Human Asset Consultants

Reporting to the Supply Chain Manager, the successful candidate will be charged with the day to day implementation of the procurement policy and procedures and administering the procurement processes in accordance with the approved policy and procedures.

Key Responsibilities

1. Ensure quality Secretariat services to the Procurement, Inspection and Acceptance Committees.
2. Assist Head of Departments in the development of the Organization’s annual procurement plan.
3. Assist users in development of tender specifications.
4. Review tender specifications from user departments for approval by the Supply Chain Manager.
5. Initiate local purchase orders and service contracts for approved procurement.
6. Assist in identification of staff requirements.
7. Monitor and control lead time in items and service acquisition for minimal turn around.
8. Coordinate establishment of appropriate storage of supplies including development of appropriate inventory management and issuance procedures.
9. Coordinate receipt and inspection of orders and completed contracts.
10. Coordinate logistics for distribution of common supplies to users.
11. Implement efficient issues systems for stores items to users ensuring adherence to budgets.
12. Ensure quality, cost effective and timely documentation of all procurement processes.
13. Continuously monitor stock level for stores items for timely replenishment and quality management.
14. Maintenance of complete documentation of each order and contract from tendering to full payment.
15. Ensure quality and timely production of documentation of contracts and tenders ensuring the Organization’s interests in all supply arrangements are protected.
16. Participate in conducting market price surveys.
17. Monitor, document and report on the progress of every supply order and contract at agree intervals.
18. Review purchase requisitions for compliance with procurement plan and approved budget.
19. Maintain a register of orders and contracts.
20. Maintain the suppliers and contractors database.
21. Continuous professional development to keep up with current industry trends.
22. Prepare and submit reports as required.
23. Any other duties as may be assigned from time to time.

Qualifications and experience

1. Bachelor’s degree in Business field
2. Intermediate professional qualification in Procurement or Supplies Management recognized by the Kenya Institute of Supplies Management
3. 3 years working relevant experience
4. Knowledge of Procurement and Contract Law

Essential competencies

1. Proficiency in ICT
2. Competence in procurement planning
3. Excellent organizational and planning skills
4. Competence in market price surveys
5. Good planning and organization skills
6. Good communication and interpersonal skills
7. Well-developed analytical and presentation skills

Essential Personal Attributes

1. Team player
2. Integrity, confidentiality and objectivity
3. Business savvy
4. Focused and results oriented
5. Ability to work with minimum supervision