Property Manager at Royal Management Consultants (RMC )

Property Manager Job Duties & Responsibilities

Facilities Management

• Managing and leading change to ensure minimum disruption to core activities
• Supervise activities of Property Coordinators to ensure the department operations meet or surpass industry standards
• Set and monitor performance goals and ensure compliance with laid down policies and procedures
• Establishes and maintains relationships with colleagues in other departments within the Company
• Develop and maintain relationships with suppliers, vendors, contractors and all other service providers
• Review and approve all property purchases recommended by Team members
• Participate in and engage team in Company safety program and ensure compliance with all safety rules & regulations
• Manage contractors that have been engaged for services
• Responding appropriately to emergencies or urgent issues as and when they arise
• Examine all contracts for goods & services. Authorize contracts in accordance with Company policies and procedures and in accordance with budgetary guidelines
• Participate in operationalizing new sites by ensuring all requirements (pre & post) have been met and ensure a smooth handover from Owners
• Work with department staff to ensure maximum use of CRM software
• Participate in interview, recruitment, selection, training and evaluation process for department staff, including annual leave management
• Work closely with board members and attend monthly board meetings.
• Hold regular meeting (once a fortnight) with department staff for the purpose of reviewing policies and procedures, discussing problems or concerns related to the sites
• Hold regular meeting (once a fortnight) with department staff for the purpose of reviewing policies and procedures, discussing problems or concerns related to the sites
• Ensure all Permanent Site files have been updated with the latest information such as; contracts of service provider, lease, land rent & rates, insurance, fire certificates etc

Financial

• Charge and Collect rents and other fees in accordance with lease agreements
• Recommends changes to rents and fees in accordance with market changes
• Responsible for the preparing and development of the annual property management operations budget
• Review and analyse monthly financial statements
• Oversee and ensure all yearly statutory payments and relevant renewals have been processed such as Land rates & land, fire certificate, audit fees, single permit, signage licenses, insurances etc

Debt Control

• Regularly review & monitor collection of debtors
• Follow procedures outlined in the lease agreement for late collection and work closely with the Credit
• Controller to process timely evictions

Leasing

• Monitor resident/tenant turnover
• Ensure all properties are let out on timely basis
• Create lease renewal policy and enforce
• Review and approve all applicant files prior to move in

Key Requirements for the Property Manager Job

• Over 5 years’ experience as a senior property manager.
• Ability to create strong professional relationships with the key stake holders.
• Ability to take decisions and ensure no bottleneck on the work flow.
• Excellent written and verbal communication skills.