Finance Officer at FHI360 NGO

S/he will be responsible for the everyday finance and accounting functions of Afya Uzazi Nakuru office, which includes, assisting the Finance Manager in developing and monitoring project budgets and pipelines, supervising the Finance Associate and supporting in the procurement, purchasing, and contracts and grants (C&G), ensuring adherence to funder rules and regulations, and assisting with capacity building of implementing partners. The incumbent will be based in Nakuru county.

• Processing payment vouchers; assembling all support documentation, raising accounts payable vouchers and entering them in accounting system (GFAS).
• Processing Travel and Program advance requests and ensuring they have relevant information. Payment of participants during trainings and ensure no advances issued to staff with outstanding advance.
• Coordinates with staff on travel advances to ensure that travel advances are cleared within the allowable time and pass necessary journals for Travel advances and TER’s.
• Reconcile the travel advances component on the balance sheet.
• Carry out bank reconciliation.
• Assist in the implementation of both internal and external audit recommendations.
• Handling all financial documentation related to sub-agreements.
• Carry out pre-award assessments for partners’/sub grantees as directed by the Finance Manager.
• Visit IPs to perform financial review and site visit check list and training of IP accountants in financial management and budgeting.
• Facilitate cash transfers to partners.
• Assist in management of the office petty cash as well as journal entries.
• Assist in carrying out trainings on best finance practices/USG guidelines to staff and other Implementing Partners (IPs).
• Assist with budget development as directed by the Finance Manager.
• Prepares financial reports for funders as required.
• Passing journals for apportionment and reconciling prepaid accounts i.e. rent costs and monthly routine bills/invoices such as telephone, electricity, etc. to ensure payments are processed on time.
• Maintaining a systematic filing system for all finance documentation and correspondences that is well labelled and properly archived. This includes accounts payable, checking accounts, travel expenses and all sub-project contracts, agreements and amendments.
• Responsible for handling VAT reports from relevant partners.
• Performs any other duties as assigned by the Finance Manager.

REQUIREMENTS: KNOWLEDGE, SKILLS AND ABILITIES

• Significant, demonstrated experience in managing donor funds.
• Strong working knowledge of USAID financial management policies, procedures and practices.  
• Good planning and organizational skills.
• Tact and diplomacy in dealing with staff-related to work environment needs.
• Ability to maintain effective working relationships with all levels of staff and public.
• Demonstrated experience in supervision and managing a team required.
• Must be computer literate with hands-on experience with computerized accounting systems (preferably MS Dynamics Navigator). Conversant with common working tools including MS Office, etc.
• Excellent communication skills in English required and proficiency in Swahili is an added advantage.  

MINIMUM REQUIREMENTS STANDARDS:

• University degree in Commerce, Finance or Business Administration with 3-5 years’ relevant experience or MBA/MA/MS or a related field with 1-3 years’ or CPA (K) with minimum of five years of progressive working experience in accounting, financial management in a non-governmental organization or large complex projects.
• Managing USAID/USG funded projects will have an added advantage.
• Experience working with an international organization will be an added advantage.