Career Opportunities at FHI360 - 2 Positions

Performs accounting and financial duties for Afya Uzazi Nakuru/Baringo Program. Provides general finance and administrative clerical functions. The incumbent will be based in Baringo county.

• Processing payment vouchers; assembling all support documentation, raising accounts payable vouchers and entering them in accounting system (GFAS). Ensuring all payments requests are fully supported, approved by FCO Monitor, correct FCOs provided, LPOs are processed, do monthly reconciliation with our vendors to ensure that don’t default to pay them as per the credit terms.
• Creating new Vendors in GFAS with correct and relevant banking details.
• Filing all payment vouchers and ensuring that they are stamped “PAID”
• Maintaining a systematic filing system for all finance documentation and correspondences that is well labelled and properly archived.
• Ensuring all payment vouchers are available whenever they are requested for further scrutiny by both internal audit in the Finance office, HQ, External Auditors and BU in South Africa.
• Processing Travel and Program advance requests and ensuring they have relevant information. Payment of participants during trainings and ensure no advances issued to staff with outstanding advance.
• Collecting, banking cash and cheques as well as coordinating bank correspondences. Updating the Finance Officer cash balances in-order to ensure all bank accounts have sufficient cash flow.
• Management of the office petty cash as well as journal entries.
• Maintaining finance documents by filing and ensuring up to date
• Performs any other duties as assigned by the Finance Officer or Finance Manager.

REQUIREMENTS: KNOWLEDGE, SKILLS AND ABILITIES

• Follow-up on requests in an efficient manner.
• Experience in managing donor funds.
• Working knowledge of FHI360/USAID operations, finance and administrative services practices.
• Good planning and organizational skills.
• Tact and diplomacy in dealing with staff-related to work environment needs.
• Ability to maintain effective working relationships with all levels of staff and public.
• Must be computer literate.
• Coordinate work assignments with general supervision.
• Considerable knowledge of general office practices and administrative procedures or the ability to comprehend them.
• Ability to organize and effectively process and maintain records and files.
• Ability to type with accuracy and speed.
• Proficiency in spelling, grammar, and punctuation

MINIMUM REQUIREMENTS STANDARDS:

• University degree in Commerce or Business Accounting with 1-3 years’ relevant experience or CPA (K) with minimum of three years of progressive working experience in similar environment with adequate exposure to project accounting, financial management including budgeting, grants and contracts.
• Must have a good working knowledge of English with ability to understand spoken and written English and Kiswahili.
• Experience working with an international organization will be an added advantage.

S/he will be responsible for the everyday finance and accounting functions of Afya Uzazi Nakuru office, which includes, assisting the Finance Manager in developing and monitoring project budgets and pipelines, supervising the Finance Associate and supporting in the procurement, purchasing, and contracts and grants (C&G), ensuring adherence to funder rules and regulations, and assisting with capacity building of implementing partners. The incumbent will be based in Nakuru county.

• Processing payment vouchers; assembling all support documentation, raising accounts payable vouchers and entering them in accounting system (GFAS).
• Processing Travel and Program advance requests and ensuring they have relevant information. Payment of participants during trainings and ensure no advances issued to staff with outstanding advance.
• Coordinates with staff on travel advances to ensure that travel advances are cleared within the allowable time and pass necessary journals for Travel advances and TER’s.
• Reconcile the travel advances component on the balance sheet.
• Carry out bank reconciliation.
• Assist in the implementation of both internal and external audit recommendations.
• Handling all financial documentation related to sub-agreements.
• Carry out pre-award assessments for partners’/sub grantees as directed by the Finance Manager.
• Visit IPs to perform financial review and site visit check list and training of IP accountants in financial management and budgeting.
• Facilitate cash transfers to partners.
• Assist in management of the office petty cash as well as journal entries.
• Assist in carrying out trainings on best finance practices/USG guidelines to staff and other Implementing Partners (IPs).
• Assist with budget development as directed by the Finance Manager.
• Prepares financial reports for funders as required.
• Passing journals for apportionment and reconciling prepaid accounts i.e. rent costs and monthly routine bills/invoices such as telephone, electricity, etc. to ensure payments are processed on time.
• Maintaining a systematic filing system for all finance documentation and correspondences that is well labelled and properly archived. This includes accounts payable, checking accounts, travel expenses and all sub-project contracts, agreements and amendments.
• Responsible for handling VAT reports from relevant partners.
• Performs any other duties as assigned by the Finance Manager.

REQUIREMENTS: KNOWLEDGE, SKILLS AND ABILITIES

• Significant, demonstrated experience in managing donor funds.
• Strong working knowledge of USAID financial management policies, procedures and practices.  
• Good planning and organizational skills.
• Tact and diplomacy in dealing with staff-related to work environment needs.
• Ability to maintain effective working relationships with all levels of staff and public.
• Demonstrated experience in supervision and managing a team required.
• Must be computer literate with hands-on experience with computerized accounting systems (preferably MS Dynamics Navigator). Conversant with common working tools including MS Office, etc.
• Excellent communication skills in English required and proficiency in Swahili is an added advantage.  

MINIMUM REQUIREMENTS STANDARDS:

• University degree in Commerce, Finance or Business Administration with 3-5 years’ relevant experience or MBA/MA/MS or a related field with 1-3 years’ or CPA (K) with minimum of five years of progressive working experience in accounting, financial management in a non-governmental organization or large complex projects.
• Managing USAID/USG funded projects will have an added advantage.
• Experience working with an international organization will be an added advantage.