Finance Associate at FHI360 NGO

Performs accounting and financial duties for Afya Uzazi Nakuru/Baringo Program. Provides general finance and administrative clerical functions. The incumbent will be based in Baringo county.

• Processing payment vouchers; assembling all support documentation, raising accounts payable vouchers and entering them in accounting system (GFAS). Ensuring all payments requests are fully supported, approved by FCO Monitor, correct FCOs provided, LPOs are processed, do monthly reconciliation with our vendors to ensure that don’t default to pay them as per the credit terms.
• Creating new Vendors in GFAS with correct and relevant banking details.
• Filing all payment vouchers and ensuring that they are stamped “PAID”
• Maintaining a systematic filing system for all finance documentation and correspondences that is well labelled and properly archived.
• Ensuring all payment vouchers are available whenever they are requested for further scrutiny by both internal audit in the Finance office, HQ, External Auditors and BU in South Africa.
• Processing Travel and Program advance requests and ensuring they have relevant information. Payment of participants during trainings and ensure no advances issued to staff with outstanding advance.
• Collecting, banking cash and cheques as well as coordinating bank correspondences. Updating the Finance Officer cash balances in-order to ensure all bank accounts have sufficient cash flow.
• Management of the office petty cash as well as journal entries.
• Maintaining finance documents by filing and ensuring up to date
• Performs any other duties as assigned by the Finance Officer or Finance Manager.

REQUIREMENTS: KNOWLEDGE, SKILLS AND ABILITIES

• Follow-up on requests in an efficient manner.
• Experience in managing donor funds.
• Working knowledge of FHI360/USAID operations, finance and administrative services practices.
• Good planning and organizational skills.
• Tact and diplomacy in dealing with staff-related to work environment needs.
• Ability to maintain effective working relationships with all levels of staff and public.
• Must be computer literate.
• Coordinate work assignments with general supervision.
• Considerable knowledge of general office practices and administrative procedures or the ability to comprehend them.
• Ability to organize and effectively process and maintain records and files.
• Ability to type with accuracy and speed.
• Proficiency in spelling, grammar, and punctuation

MINIMUM REQUIREMENTS STANDARDS:

• University degree in Commerce or Business Accounting with 1-3 years’ relevant experience or CPA (K) with minimum of three years of progressive working experience in similar environment with adequate exposure to project accounting, financial management including budgeting, grants and contracts.
• Must have a good working knowledge of English with ability to understand spoken and written English and Kiswahili.
• Experience working with an international organization will be an added advantage.