Logistics Officer at ACTED

Duties for the Logistics Officer Job

• In accordance to ACTED’s procurement procedures, be responsible for the procurement process of all items or services purchased on the Capital level upto the level (Scenario) agreed with the Logistics Manager
• Receiving orders from the various departments, signing them and updating in the order follow up.
• Responsible for signing all procurement memo for Capital level procurement;
• Responsible to setting up the correct procurement procedure for each purchase;
• Contact requesters to ensure correct specifications of each items ordered, in order to avoid non-matching procurement;
• Ensure procurement of goods and services is always done following the value for money principle;
• Accountable for Compliance with respects to all capital procurements;
• Establish the monthly purchase forecast, gathering all purchase that will be done on capital level, and send it to the Country logistics Manger.
• Accountable for the reception of all items delivered or in transit to the Capital office;
• Accountable for quantity and quality check of all goods received on the Capital level;
• Ensure the information flow between the different Stakeholders in the supply chain;
• Responsible for transmission to finance all procurement files for payment
• Responsible for filling the logistics and compliance procurement file;

Logistics Officer Job Requirements

• Bachelor degree in purchasing Supply Management or Chartered Institute of Purchasing and Supply (CIPS, UK) or higher national diploma in store, logistics management or equivalent.
• At least 4 years relevant experience in procurement and logistics management in INGOs.
• Computer literate and with excellent IT Knowledge.
• Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,
• Strong people management and leadership skills;
• Excellent communication skills.
• Strong analytical and conceptual skills.
• Experience in providing inputs to proposals and donor reports in procurement and logistics.
• Demonstrated experience in overall responsibility and accountability for the logistical management of an organization.
• Ability to work under pressure,deal constructively with stress and working long hours.
• Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
• Being conversant in Somali language will be considered an advantage.