Personal Assistant at CABI (Centre for Agriculture and Biosciences International)

Purpose of the role

The incumbent will offer administratie support to the Regional Director as well as carry out a wide ariety of projects administratie tasks in supporting CABI in Africa

Personal Assistant Job Responsibilities

• To be Responsible for the Management of the Regional Director’s Diary & Calendar
• To make follow-ups and proide the Regional Director with updates as required
• To Support the Preparation, Profiling and Documentation of Key Institutional Documents and Records

1. To Support Monitoring and Documentation of Projects in Africa;
2. Support the preparation of project documentation and managing their custody
3. Monitor Projects Delierables, ensuring Quality & Timeliness
4. Follow up and ensure that the Projects Database is updated and Projects Documents are uploaded on SharePoint
5. Monitor Adherence to PRINCE 2 Reporting and Documentation

• To facilitate maintenance of CABI Africa’s Regional and International main contacts database
• To facilitate the planning and organising of meetings, conferences and workshops
• To report on actiities carried out by CABI in Africa
• To ensure professional image of CABI in the Region

Candidate Profile

• Strong diplomacy, initiatie and organization skills
• Flexibility, reliability, tact and discretion
• Meticulous and good attention to detail
• Ability to adapt quickly to new and different enironments
• Proen analytical and drafting skills
• Science background
• Excellent English & French (desirable), spoken and written skills
• Team player
• Self-starter, capable of working with minimal superision

Qualifications for the Personal Assistant Job

• Undergraduate degree in Administratie Studies or related discipline. A master’s degree is desirable
• Releant practical experience minimum of 5 years in a similar administratie role
• Experience gained in an international and Inter-goernmental organization is desirable
• Proen experience writing and editing technical and official documents
• Good working knowledge of standard internet applications and ability to learn and keep up to date with adancing information technologies