Projects and Partnerships officer at Humanitarian Leadership Academy

Responsibilities include: Partnerships

• Support the Partnerships and Engagement Advisor to identify prospective partners for collaboration.

• Use the selection opportunity tools for selecting partners the Academy needs to collaborate with.

• Facilitate and coordinate meetings with identified partners to develop specific humanitarian learning products across East Africa.

• Draft terms of reference for consultants as needed, supervise and evaluate their performance in delivering required outputs;

• Support partners in conceptualizing ideas to form solid outputs that can be used to inform the humanitarian sector.

• Foster strategic partnerships with key stakeholders in the field by creating solid collaborative relations.

• Support partners in using the various products the “Academy” is promoting on learning and knowledge.

• Work with partners in understanding the principles and ways of working within the “Academy”

• Ensure partner documentations are signed off before filing

• Partnerships relationships are forged and maintained as per the partnerships tool guide.

• Support in development of engagement and communication strategy for the academy and partners.

• Support in the management of expert pool for the organization.

 

Program Management

• Ensure effective and efficient delivery of initiated programs to identified stakeholders in line with Project cycles Management Principles.

• Use effective project management techniques to develop project documents, templates and processes.

• Support project based partners and ensuring that key documents and agreements are in place; milestones and KPIs are met.

• Track and analyze the budget utilization/expenditure for project activities and events.

• Assist in the management of Academy projects in the form of project submissions, revisions and reallocations throughout the project lifecycle, project design, budgeting, monitoring and reporting

• Prepare draft budgets and project proposals for new projects and extensions of ongoing projects as required;

• Undertake MEAL assignments to evaluate and improve the planning, programming, implementation and monitoring of Academy projects as may be required;

• Support the program team in implementation of special program activities as may be assigned by Team Leader.

• Maintaining crucial project documents which track project progress.

• Ensure project documents are filed in an appropriate database and that all documents are accurate.

 

Knowledge Management

• Support the Learning and Knowledge team to work with partners in developing and delivery of high quality localized learning content.

• Support the Learning and Knowledge Team in documentation of best practices, learnings and evidence from the Academy’s work.

• Provide the learning team with ideas/products that the “Academy” could consider for its production.

Network and coordinate with the relevant sectors and agencies who are implementing activities at sub national level.

• Identify areas of synergy in the field with the relevant line ministries and other implementing agencies working within the sub national levels.

• Coordinate with the players in the field to ensure that all planned activities are well coordinated.

• Ensuring that all programs and projects being sub granted are according to set standards.

• Liaises with relevant agencies and other stakeholders as appropriate to obtain maximum benefit and efficient use of resources in the implementation of Academy projects;

 

Prepare Periodic activity reports... This may include but not limited to;

• Regularly update and manage the project grant tracker

• Draft Program Quarterly and Annual reports;

• Provide support in preparing periodic substantive reports for implementing partners against donor contributions, projects and activities;

• Provide support in preparing periodic financial reports as required;

• Undertake missions to evaluate and improve the planning, programming, implementation and monitoring of Academy projects as may be required; Requirements Minimum:

• Project management experience with an understanding of program operations in the humanitarian sector.

• Good knowledge and understanding of humanitarian principles and standards.

• Ability to work both independently and as part of a team

• Strong organisation and ability to prioritize between a range of important activities

• Strong communication skills including experience of minutes drafting correspondence and project documents

• Basic Budgeting and financial management skills Personal attributes:

• Flexibility and adaptability meaning that the individual is able to prioritize and reprioritize as new opportunities and challenges arise: willing and able to take the initiative

• Highly developed interpersonal and communication skills

• Fluency in English both verbal and written.

• Ability to work with people from diverse backgrounds and cultures.

• Approachable, good listener and easy to talk to

• Able to hold self-accountable for making decisions, managing resources efficiently and achieving set objectives.