Finance Officer - Administration at Trocaire

Main Purpose of Role

The Finance Officer – Admin has responsibility for administration of the ‘admin & programme support finance functions’ including processing and ensuring that only valid and compliant payments and funds transfers are done, there is adequate cash flow within the CO at all times and adequate bank (treasury) & cash administration, monitoring the admin budget, accurate data capture into the financial system, monitoring and reconciling all balance accounts as well as preparation of the monthly report to HQ.

This position will also oversee the management of petty cash operations as well as payroll administration and processing within the financial system

Finance Officer Job Key Duties &Responsibilities

• Actively participate in the preparation and monitoring of the Kenya Administration and Programme support budget, including initiating corrective action where variances are noted.
• Preparing cash flow projections, monitoring cash balanced and notifying the FM on cash requirements/requests to HQ
• Data capture and posting of expenses, payments, journals and deposits into the Agresso financial system
• Review all financial transactions and payment requests to ensure that they are valid, within budget, fully evidenced, approved and fully conform to Trocaire and donor compliance requirements
• Ensure that all financial documentation is properly and securely filed and can be easily referenced as well as being auditable.
• Float management including but not limited to checking float requests before issuance and subsequent checking of approved returns and posting.
• Oversee office cash management including both the petty cash float held by the office admin assistant as well as have responsibility over the safe cash.
• Preparing monthly and quarterly financial reports for administration expenditure and ensuring that expenditure is incurred within the budget limits.
• Provide adhoc administration reports when so requested by the FM.
• Undertake monthly reconciliation of all balance sheet accounts including cash accounts, staff debtors, taxes & wages accounts, account receivable & payables and clearing all reconciling items
• Maintaining the Somalia intercompany account, including preparing and posting monthly and all interim/supplementary invoices
• Preparing and submitting to HQ the monthly report package
• Participate in the preparation of the audit schedules and supporting the internal and external audit process.
• Follow though and implement to all arising admin related audit recommendations raised in audit reports.
• Verifying, payment and recording of the monthly payroll and making statutory payments to the various government agencies ensuring that they are complete, accurate and timely.
• Maintains current knowledge of various back donor and Kenya government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements. Provide advice county team on the same issues as required
• Maintenance of an orderly and efficient hard and softcopy filing system.
• Where possible assist the Program Accountant in carrying out partner visits and system audits.
• Any other duties assigned by the FM.
• End of month accounts produced by the 10th of every month.
• Monthly payroll by 25th of each month and subsequent payment of the payroll deductions within the same month.
• Complete and adequately supported documents as well as an efficient filling system.
• Adequate country cash flow position at all times
• Only valid payments are made and captured accurately in the financial systems – accurate financial reports
• Statutory payroll compliance
• Efficient and secure cash management system
• Easily referenced and secure financial information files

Expected Outputs

• End of month accounts produced by the 10th of every month.
• Monthly payroll by 25th of each month and subsequent payment of the payroll deductions within the same month.
• Complete and adequately supported documents as well as an efficient filling system.
• Adequate country cash flow position at all times
• Only valid payments are made and captured accurately in the financial systems – accurate financial reports
• Statutory payroll compliance
• Efficient and secure cash management system
• Easily referenced and secure financial information files

Requirements for the Finance Officer Job

• An undergraduate degree in a Finance related field and/or Full professional accountancy qualification (CPA or ACCA)
• A minimum of 3 years in a finance department preferably from an international NGO.
• Hands on experience in use of agresso package, Excellent excel skills, knowledge of budgeting process, financial reporting and audit procedures.
• Ability to prepare concise, informative presentations and financial reports
• Strong analytical abilities and ability to prepare concise, informative financial reports
• Strong interpersonal and team dynamic skills
• Strong organizational skills, with an emphasis on time management and the ability to plan, organize and implement various activities within a time-pressured environment
• Ability to work both independently and as part of a team
• Excellent interpersonal skills
• Good professional verbal and written communication skills

A positive approach and an ability to contribute to a strong dynamic team

Benefits

For the candidate with the required experience and passion for the role, Trócaire offers a competitive package of salary and benefits.