Facilities and Property Management Associate at Cytonn Investments

RESPONSIBILITIES

1. Ensure satisfactory facility/property management by providing a seamless interface into our real estate department
2. Oversee the development and management of the capital and expense budgets
3. Develop and implement the annual management plan; accomplish key performance indicators identified by Cytonn Real Estate
4. Oversee appropriate monthly/quarterly/annual reporting on facilities/properties under Cytonn Real Estate
5. Ensure compliance with Cytonn Real Estate’s minimum audit standards
6. Oversee the development and management of properties under Cytonn Real Estate’s responsibility
7. Develop monthly/quarterly variance reporting on all operating budgets for each property on a timely basis
8. Assist with the development and implement the annual management plan for the buildings
9. Help develop and approve the annual capital plan for each building
10. Manage site security program and other services in accordance with the Cytonn Real Estate security policy
11. Develop and implement innovative programs, processes and producers that reduce short and long term operating costs and increase productivity
12. Provide the lead role to monitor customer satisfaction and increase it
13. Source local services and goods needed to perform day to day operations through 3rd party suppliers. This includes writing contract, obtaining necessary vendor set up forms and reviewing certificate of insurance for compliance
14. Ensure proper management of rental and services charge account
15. To create an adequate Health and Safety Management Plan to ensure that Health and Safety procedures are in place, for the benefit of all the premise users

REQUIREMENTS

1. Bachelor’s degree, minimum of Second upper, or equivalent work experience in Facilities Management and property Management, Real estate or Equivalent
2. Minimum of 3 years industry experience required either in the corporate environment, third party service provider or as a consultant
3. Strong organizational and management skills
4. Experience in matrix management organization desirable
5. Strong presentation skills
6. Knowledge of real estate, technology, accounting and building technology systems
7. Excellent verbal and written communication skills
8. Computer proficiency
9. Demonstrate strong interpersonal, supervisory and creativity
10. Strong computer skills, including high level of proficiency in MS Excel, Power Point, and Word
11. Membership to a relevant professional body will be an added advantage