Shipping Officer at World Food Programme (WFP)

Accountability

Under the direct supervision of the Head of WFP Mombasa Sub Office and the overall supervision of the Senior Logistics Officer (Head of Logistics, WFP Kenya), the Logistics Officer will be responsible for the following:

Shipping Officer Job Responsibilities

• Gather as much information on potential transport delays/port congestion to ensure WFP interests are fully covered and share this information with the necessary/concerned offices.
• Gather market intelligence through research and networking , conduct trend analysis to contribute to operational efficiency.
• Coordinate with WFP Vessel Agents for prompt berthing and smooth load/discharge operations. Oversee that propel- documents are received and submitted to local Authorities to ensure no delays in cargo clearance and vessel loading/discharging arrangements.
• Coordinate with WFP’s cargo superintendent company and/or Vessel’s port representatives prior to vessel arrivals to protect WFP interests during vessel operations and to ensure full cargo quantity in good condition is always loaded/ discharged.
• Ensure contracted Stevedoring companies are fully prepared to handle the load/discharge operations by introducing himself/herself to them prior to vessel’s arrival into port. Review and be aware of WFP
• Superintendence arrangements to ensure adequate measures are in place for commodity quality control and any immediate actions can be taken to safeguard the commodities and WFP interest at all times.
• Ascertain logistics reporting and monitoring of dispatches and deliveries and quality control, if required.
• Monitor the performance of WFP contractors and report on their performances.
• Supervise and monitor vessel load/discharge at berths and, if required, take any necessary corrective actions to obtain the most cost efficient and timely operations in order to avoid or minimise demurrage charges;
• Report on a daily basis to the Head of WFP Mombasa Sub Office and OMLS/OMLT at Headquarters on vessel load/discharge and all relevant related information;
• Report immediately about lost and damages. Documentary support of such damages to be sent to the Legal
• Department in the Headquarters. Intervene in cases of damaged cargo and arrange for adequate inspections, sampling, testing and final settlement of disputed cargoes;
• Full control for the liner shipments, including the overland arrivals if need;
• Participate in the development of further improvements in procedures, documentation and reporting of the WFP Operation;
• Carry out Logistics Capacity Assessment of Ports if requested by WFP;
• Provide experience/expertise on Shipping related matters to WFP staff in country during the course of his/her assignment.
• Ensure the staff is properly briefed on the Standard Port Operation procedures and responsibilities of WFP Vessels/Stevedores/Superintendents and Forwarding Agents with clear understanding on the points where risk is transferred;

Qualifications for the Shipping Officer Job

• Advanced University degree in Transport Economics, Supply chain, Logistics, Engineering, Business management or other related field or First University degree with additional years of related work experience.
• A minimum of 5 years’ professional experience in a complex port environment working with large commodity volumes.