Facilities Administrator - Commercial Property at Ark Real Estates

The Position

The Facilities Administrator will be responsible for the maintenance of the property by ensuring that tenants are comfortable and that all their concerns are addressed as they are raised as well as safeguard the landlord’s investment by executing his/her responsibilities diligently and keeping the office informed at all times on the happenings at site.

Key Responsibilities

•     Coordinate with the relevant authorities to ensure that we are compliant.
•       Liaise with contractor handling water testing and water levels in boreholes to ensure that they are in line with the requirements.
•           Liaise with contractors and suppliers to ensure that maintenance schedules are adhered to.
•           Supervising and coordinating the work of contractors and suppliers.
•           Management of suppliers and contractors contracts.
•           Reduce downtime for vacant units.
•           Coordinate with the office to ensure that their property has visibility.
•           Ensure timely collection of service charge.
•           Suggest cost cutting measures to the management.
•           Ensure that emergency matters are handled adequately and in a timely manner.
•           Ensure that safety standards are adhered to.
•           Assist in developing standard operating procedures (SOPs) for their property.
•           Sourcing business for the company.
•           Ensure that proper waste management mechanisms are in place.
•           Ensure enforcement of bylaws.
•      Enforcing rules of occupancy.
•      Prepare reports as maybe required and make written recommendations.

Requirements for the Position

• Have a minimum qualification of a Degree in a Business related or Building Construction course from a recognized institution.
• Qualifications in a Real Estate related course will be an added advantage.
• Minimum twenty five [25] years of age.
• Minimum work experience of at least five [5] years.
• Must be proficient in MS Office applications.
• Experience in managing commercial properties will be an added advantage.
• First Aid training will be an added advantage.

Skills and Competencies

• Excellent communication and influencing skills, in person and in writing.
• Interpersonal, relationship-building and networking skills.
• Negotiation skills.
• Attention to detail.
• Ability to multi-task and prioritize your workload.
• Time management skills.
• Project management skills.
• Ability to lead and motivate others.
• A practical, flexible and innovative approach to work.
• Highest level integrity and professionalism.