Resource Management Officer at International Organization for Migration (IOM)

Context:

Under the direct supervision of the Programme Coordinator and in collaboration with relevant units at Headquarters (HQs), Administrative Centres (MAC and PAC) and the IOM Regional Office in Nairobi the successful candidate will be responsible for the carrying out the administrative and financial tasks at the Regional European Union Trust Fund (EUTF) Programme Coordination Unit, Kenya.

Core Functions / Responsibilities:

1. Monitor and oversee the financial management for all activities including the oversight of financial expenditure and accountability; and undertake financial analysis of all activities for Implementing Missions (Djibouti, Ethiopia, Kenya, Somalia, South Sudan, and Sudan).

2. Prepare donor financial reports in accordance with IOM regulations and established procedures.

3. Ensure that Implementing Missions maintain appropriate internal controls to safeguard assets, the control cash and prevent fraud. Verify Assets reports prepared by Implementing Missions and further submit to donor.

4. In coordination with Implementing Missions prepare programme budget revisions for submission to donor.

5. Regularly review SAP postings done by Implementing Missions and advice on corrections/adjustments if necessary.

6. Prepare and submit to donor regular requests for funding instalments; ensure funding is received in accordance with donor agreement.

7. Oversee budget control process and analyse variances between budget and actual expenditures based on the donor agreement. Evaluate monthly financial reports for all missions and take action to resolve anomalies and unusual trends.

8. Ensure that Implementing Missions comply with general instructions of IOM and relevant permanent instructions in their respective missions.

9. Inspect payroll versus implementing missions’ EUTF budgets, ensuring that salaries are correctly allocated to project and consistent with IOM projectization principle.

10. When necessary, undertake travel to Implementing Missions to assist Resource Management teams in the field and ensure that IOM rules and regulations as well as donor requirements are followed.

11. In cooperation with RMOs and the PLO in Implementing Missions, ensure validity of contracts with suppliers of goods and services as well as related administration authorities and conformity with IOM rules and regulations.

12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Public Administration, Business Administration or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.

• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in management, humanitarian and complex project implementation, liaison with governments and international agencies;

• Practical experience in IOM administrative and financial management, budget monitoring, cash management and internal control procedures; knowledge of IOM finance, procurement and HR procedures and rules;

• Experience in providing direct assistance or definitive hands-on experience with refugees, asylum seekers and other beneficiaries;

• Experience with project implementation, scheduling and deployment of resources;

management experience in the field of humanitarian assistance;

• High level of computer literacy, in particular, experience in computerized accounting systems and software; knowledge of MS Office specifically EXCEL; knowledge of IOM accounting systems, software and procedures (SAP a distinct advantage);

• Previous work experience in the region an advantage.

Languages

Fluency in English is required. Working knowledge of French is an advantage.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.