Administration Officer at Kenya School of Government

Duties for the Administration Officer Job

The successful candidate will be required to:

• Provide office administrative support including secretarial duties,
• Handle and help in the preparations of Board Papers, documents and meetings,
• Ensure security, integrity and confidentiality of correspondence and files,
• Liaise with relevant offices for the exchange of corporate data, information and documents,
• Follow-up on tasks and assignments given by the DG to various offices and individuals to ensure completion and submission of expected deliverables,
• Maintain a diary and meetings schedule,
• Make travel arrangements,
• Organize accurate and efficient filing, retrieval systems and file movement,
• Prepare response to routine correspondence,
• Guide and supervise junior staff in the Director General’s office,
• Attend to visitors and direct them appropriately while upholding a positive image of the School,
• Attend to official emails and letters,
• Manage office protocol and etiquette and any other duties that may be assigned, and
• Undertake other duties as may be assigned by the supervisor from time to time.

Administration Officer Job Qualifications

The ideal candidate for the position of Senior Executive Secretary will be an individual with:

• A Bachelor’s Degree in Business Management or related field plus a Higher Diploma in Secretarial Studies from the Kenya National Examination Council, Secretarial Studies or Business Education single Group Certificates in the following subjects: Typewriting III (50 w.p.m.); Shorthand III (120 w.p.m.); Business English III; Commerce II; Office Practice II; Office Management III Secretarial Duties II,
• Certificate in Secretarial Management Course lasting not less than four (4) weeks from Kenya School of Government or any other Government Training Institute,
• A certificate in Senior Management Course from Kenya School of Government or a recognized Institution,
• A certificate in computer applications,
• A certificate of Strategic Leadership Development Programme (SLDP) will be an added advantage, and
• Relevant experience of at least three (3) years.