Assistant Manager, Procurement & Supply Chain Management at KPMG

Vacancy No. FRC/15/2017

Position Specification

Reporting to the Director Corporate Affairs, HR & Administration, The Procurement & Supply Chain role will be responsible for developing and implementing the Procurement strategy in line with the Public Procurement & Disposal Act (the Act). This includes

(i) Initiating and supervising procurement of purchases in accordance with the Act and approved policies and procedures
(ii) Ensuring value for money is achieved
(iii) Responsibility for managing contracts with appointed vendors.

Procurement & Supply Chain Job Responsibilities

• Develop and implement Procurement Strategy in line with The Public Procurement and Asset Disposal Act, 2015 – PPOA in order to realize the set corporate objectives and strategic goals.
• Develop and implement the FRC’s Annual Procurement Plan and consolidate procurement budgets and plans.
• Formulate the procurement manual, policies, regulations and procedures and continuously review and update the policy.
• Monitor all risks related to procurement and ensure that appropriate controls are implemented to mitigate and eliminate the risks.
• Liaise with relevant functional heads to collate business requirements and ensure that procurement plans address these needs and requirements.
• Coordinate purchasing, warehousing and control of materials.
• Ensure that procurement process is carried out within approved policies and procedures.
• Ensure internal supply chain management processes and procedures are undertaken effectively.
• Coordinate the identification of unserviceable, obsolete and surplus stores and equipment for disposal.
• Lead the negotiation of contracts, prepare contracts and Service Level Agreements (SLA) and manage the same with the user departments.
• Manage and develop supplier relationship and monitor their performance in terms of quality, service and price.
• Ensure effective use of e-procurement system.
• Ensure submission of reports and compliance with all regulatory requirements and ethical standards relating to procurement of goods, services and works.
• Ensuring safe custody of procured goods.
• Coordinate the preparation and maintenance of assets register, transfer and valuation.
• Ensure periodic stock taking and stock audit is conducted effectively.
• Spearhead training, development, supervision, guidance and mentoring of staff in the department.

  Qualifications for the Procurement & Supply Chain Job

• A Bachelor’s degree in Procurement and Supply Chain Management; Purchasing and Supplies Management, Supply Chain Management, Procurement and Contract Management, Logistics and Supply Chain Management, Procurement and Logistics Management or equivalent qualification from a recognized institution.
• Four (4) years’ experience as a Senior Supply Chain Management Officer.
• Membership to a professional body in good standing.
• A Master’s degree in Logistics and Supply Chain Management; Business Administration (Purchasing and Supplies) or equivalent qualification from a recognized institution will be an added advantage.

  Additional Skills and Competencies

• Understanding of the FRC’s responsibilities together with a working knowledge of Kenya’s anti-money laundering and counter terrorism financing regime.
• Understanding of the Public Procurement and Disposal Act and Regulations.
• Track record of providing intellectual leadership, delivering high quality results with notable achievements.
• Knowledge of the laws that govern the prevention of money laundering and financing of terrorism.
• Good communication, teamwork and negotiation skills.
• Report writing skills.
• Problem-solving and good analytical skills.
• Flexibility and adaptability.
• Good organizational skills.
• The skill to work to tight deadlines under pressure.
• The ability to create and maintain strong working relationships with colleagues and stakeholders.