Accounts Assistant at Help a Child (HaC)

Main Tasks and Responsibilities

The incumbent will provide clerical finance support to the accounts department and Help a Child projects. The main tasks will be:

Clerical Work

• Filing of project finance documents;
• Preparation of online payment vouchers/documents against received invoices;
• Creating purchase invoices in pluriform;
• Scanning purchase invoices and uploading onto the system;
• Uploading of staff advance liquidation in pluriform;
• Managing petty cash and ensuring all documents are updated, accurate and complete;
• Receiving weekly invoices from projects teams and preparing payment vouchers for approval;
• Facilitating the production of project financial reports in pluriform.

Reporting

• Preparation of monthly statutory deduction forms and submission to relevant government authorities;
• Ensuring all contractual commitments are settled on time;
• Ensuring completeness of all Help a Child administration and accounts files;
• Preparation of Bank reconciliations;
• Reconciling of project cash accounts and project accounts receivables;
• Reviewing the project expenses against the approved budgets and providing explenations where needed;
• Reviewing monthly cash requests submitted by the project teams against their approved workplans and budgets.

Field Visit

• Visiting the project sites occasionally to monitor financial compliance, prepare documents, scanning the same and uploading into pluriform;
• Any other additional duties as may be assigned from time to time.

Qualifications

• Minimum CPA IV or equivalent;
• At least 2 - 3 years of relevant experience;
• Must have a good understanding of accounting concepts and pay keen attention to details;
• Experience with MS Excel and accounting systems;
• Good verbal & written communication skills;
• Good planning and organisation skills;
• Ability to multitask and beat deadlines;
• Ability to travel & work in sometimes difficult environments;
• Ability to work with people from different cultural & educational backgrounds;
• Responsible, flexible and adaptable;
• Good team player and team builder;
• Positive attitude, willingness to learn and grow;
• Ability to adhere to HaC’s Core Christian values.