Project Development Officer at ACTED

Duties and Responsibilities

Project Cycle Management

Facilitate the development and implementation of project cycle management;

Keep track of all projects and programmes monitoring and evaluation schedules and work with the respective staff to design and implement monitoring and evaluation procedures;

Developing an External Donor Relations Strategy

Update on a weekly and monthly basis the external relations database, which documents latest negotiations and proposal possibilities with a number of key donors;

Develop high quality proposals for new projects

Ensuring the Production of Timely, Accurate and Analytical Reports for Donors

Understand and disseminate Donors guidelines ;

Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure the production of quality reports across areas and across Donors;

Information System

Work with all departments to follow up project and programmes databases incl. work on the nomenclature used (official names etc.);

Ensure that appraisal, monitoring and evaluation reports are made useful for fundraising and add to the general base of field knowledge in the country for all organisations working in the area;

Participatory Appraisal, Monitoring and Evaluation

Ensure that local partners, when appropriate, engaged in appraisal for and/or with ACTED are trained and given advice in participatory approaches, minimalizing bias, and other key methodologies for information gathering;

Departmental Follow-up

Follow up work plans, activities and their quality;

Communicate regularly to the regional Programme Managers and Coordinations on all activities;

Developing Internal Coordination and Communication mechanisms

In relation with the Project Development Manager and Country Director, ensure that all meetings are held and documented (capital coordination meetings, area coordination meetings, monthly coordination meetings, quarterly country coordination meetings);

Developing an External Communication Strategy

Define the main target groups, activities, resources and partnerships needed;

Assisting the Project Development Manager and Country Director in developing the country strategy, project proposals, addressing ad hoc donor requests or catalyzing action on specific projects or components of projects

III. Required profile

• Degree in Political Science, International Development studies or related field is preferable.

• Demonstrated experience (5 years and above) in project development in an NGO/INGO is highly preferable.

• Able to manage a high workload and meet tight deadlines

• Excellent experience in proposal writing

• Understanding of the developments issues and/or work experience in Somalia

• Well versed with computer knowledge

• Excellent communication skills with knowledge of both internal and external communications environments.

• Proactive, self-starter – able to work with minimum supervision.

• Excellent time management, organization, and prioritization skills, with the ability to work under pressure and to meet deadlines.

• Willingness to travel to the field

• Understanding and ability to speak Somali language is an added advantage

• Flexible, enthusiastic and a willingness to listen and learn from others.

• Ability to work independently.