Finance & Administration Officer at Janta Kenya

• Maintain a documented system of accounting policies and procedures.
• Manage all finance and accounting operations including Billing, Cost Accounting, Inventory Accounting and
• Revenue Recognition.
• Calculating management/agency fees to charge client.
• Issuing an official and ETR receipt for fees.
• Ensure seamless co-ordination and co-operation between Finance and other departments to facilitate the fast growth of the company.

Funds management

• Forecast cash flow positions, related borrowing needs, and available funds for investment
• Ensure that sufficient funds are available to meet ongoing operational and capital investment requirements
• Ensure that appropriate financial regulations and controls are in place and in use at all times
• Maintain banking relationships
• Assist in determining the company’s proper capital structure
• Participate in arranging for financing and maintaining investor relationships
• Invest funds
• Manage day to day financial control within budget
• Ensure that all finances are properly administered and monitored, including credit control.
• Act as a cheque signatory for and authorizes expenditure up to limits as agreed by management

Budget and reporting

• Coordinate the preparation of budgets and financial reports including income statements, balance sheets, tax returns and periodic reports to the investors, board and board committees. Report to management on variances from the established budget, and the reasons for those variances.
• Assist management in the formulation of its overall strategic direction.
• Prepare and publish timely monthly financial statements.

Financial Analysis

• Engage in ongoing cost reduction analyses in all areas of the company.
• Review the performance of competitors and report on key issues to management.
• Engage in bench-marking studies with Operations to establish areas of potential operational improvement.
• Interpret the company’s financial results to management and recommend improvement activities.
• Review company bottlenecks with Operations and recommend changes to improve the overall level of company throughput.
• Participate in target costing activities to create products that meet predetermined price goals.
• Assist in the determination of product pricing in relation to features offered and competitor pricing.
• Compile key business metrics and report on them to management.

Risk management

• Conduct financial risk analysis and management.
• Developing financial management mechanisms that minimise financial risk.

Compliance

• Liaising with auditors to ensure annual monitoring of financial records is carried out.
• Ensure all finance records are kept accurately and securely and in line with legislative requirements.
• Keeping abreast of changes in financial regulations and legislation.

Administration

• Ensure, delegating as appropriate, that each service location is adequately managed, staffed and resourced.
• Overview of Policies and Procedures, Employment, Volunteer and Internship Agreements.
• Preparing payroll and processing salaries.
• Handling immediate employee complaints, grievances and disciplinary issues.
• Conducting initial orientation to newly hired employees.

Qualifications for the Finance & Administration Officer Job

• Undergraduate degree in Finance, Statistics, Economics (or equivalent) from a recognized university.
• Full CPA-K qualifications.
• 3-5 years of experience as a Senior Finance Officer or a comparable position preferably in Real Estate or Valuation.
• Good knowledge of administration and management.
• Strong analytical and strategic skills.
• Possesses extensive knowledge in accounting and economics.
• Good working knowledge of relevant statutory and tax regulations.
• Financial planning and budgeting skills.