HR Business Partner at G4S

Role Responsibility

Main Purpose of Position

• Effective and efficient management of disciplinary and grievance matters
• Effective management of staff engagements
• Effective Coordination of employee recruitment
• Coordinating Payment matters and Compensation
• Managing Administration Matters
• Welfare Management
• Performance Management

Key Performance Areas

• Effective and efficient management of disciplinary and grievance matters
• Offer guidance and support to employee and manager to ensure quick resolution to grievances.
• To effectively preside all disciplinary hearings within the respective division and ensure that all matters are dealt with consistently to the Labour laws and the company disciplinary policy.
• Maintain accurate disciplinary records of proceedings.
• Liaise with Employee Relations Manager over matters requiring input and guidance.
• Effectively manage hearing schedules to meet required timelines.
• Providing basic counselling to staff who have performance related obstacles.

• Effective management of staff engagements
• Hold regular employee engagement meetings to address:

• Company policies & procedures
• Changes within the organization
• Health and safety awareness and matters arising and tool box talks
• Respond to work related queries and grievances and get feedback from employees.
• Communicate ISO requirements

• Effective Coordination of employee recruitment
• Support Resourcing Manager with various recruitment processes including:

• Ensuring approved Job Requisition Forms are in place.

• Conduct pre-screening and facilitation of vetting and medical checks.
• Administration of psychometric testing
• Conduct panel interviews with line management

• Prepare employment contracts for successful candidates.
• Induction and orientation of new staff.
• Update ERP (Ramco) with new employee’s details.
• Ensure complete Personnel File maintenance and coordinate archiving

• Coordinating Payment matters/Compensation
• Coordinate with payroll and operations teams for employee claims for absence hours ensuring payment.
• Ensure payment of transfers and other allowances
• Coordinate the final dues for promotion from casual status to TC – (shifts worked prior promotion)

• Managing HR administration matters
• Managing WIBA claims and compensations

• Authorize an undertaking for injured staff to be attended at designated hospitals.
• Notifying and reporting accidents to DOSH.
• Updating the WIBAMEDEX on the drive.
• Ensure proper assessment and closure to accident matters.

• Ensure complete employee file maintenance and coordinate archiving
• Manage employee separation documentation;

• Managing separation letters – resignation, dismissals, termination, retirement etc.
• Issuance of Certificate Of Service / Copy of discharge form.
• Closure of file
• Termination employees in the ERP system (RAMCO)

• Ensure compliance of statutory deductions – NSSF and NHIF.
• Provide bank letters, Introduction letter and transfer letters as and when needed.

• Ensure effective reporting of but not limited to engagement reports, business unit establishment reports and leave.
• Provide support to regional HRBP’s, example forwarding requisitions, deployment, RAMCO update. Etc
• Leave management – entitlement and posting
• Coordinating and ensuring that employees have JDs
• Coordinating and assisting in formulating policies as per ISO requirements

• Welfare Management
• Coordinate employee welfare activities including:

• Medical scheme management
• Bereavement scheme
• Education scheme – ( Trust fund and Education assistance for dependents of late employees)
• Participation in CSR activities.
• And other employee welfare matter.

• Performance Management
• Coordinate Reward and Recognition
• Coordinating appraisals and performance reviews

The Ideal Candidate

Knowledge and Qualifications

• Tertiary education in Business Management or Human Resources Management
  • Human Resources related subjects compulsory
  • Degree are advantageous
• Kenya market
• Kenya legislation

Experience

• Two to five years in Human Resources Management in a large business dealing with unionised employees.

Technical Skills

• Financial Acumen
• Conflict Management
• Negotiation
• Microsoft Word – Intermediate level
• Microsoft Excel – Intermediate level (Advance level are advantageous)
• Microsoft PowerPoint – Basic level
• ERP system(s)
• Google suite of products

Behavioural Skills – Support

• Understanding the organizational environment

• Understanding the organisation’s goals and objectives
• Dealing with changing circumstances
• Supporting and working with others
• Delivering objectives
• Dealing with complexity
• Acting professionally
• Deliver great customer service
• Sharing and co-operating