Office Administrator at United States International University Africa (USIU)

Reporting to the Director – Administration, the job holder will often act as the Director’s first point of contact with people from both inside and outside the University

Office Administrator Job Responsibilities

• Serving as a point of contact and answering employee questions.
• Organizing, maintaining diaries and making appointments of Administration Division.
• Effectively arrange and coordinate all activities/Errands in the office.
• Setting appointments and arranging meetings for the Director Administration.
• Requisition of departmental utilities.
• Prepare and process payment requisition for casuals in the HR department
• Responding to incoming mails.
• Creating and distributing documents as per the divisional requirements.
• Compiling various reports and spreadsheets to ensure the Director is well prepared for meetings.
• Orients new employees by providing orientation information packets.

Qualifications for the Office Administrator Job

• An undergraduate degree in Business Administration, Business Studies or equivalent from an accredited university;
• At least 3 years’ experience in relevant administrative ;work

Personal Attributes & Competencies

• Proficiency in computer applications
• Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
• Must possess strong interpersonal skills
• Must be able to communicate clearly, both written and verbally.
• Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
• Must be able to prioritize and plan work activities as to use time efficiently
• Must be organized, accurate, thorough, and able to monitor work for quality.
• Must be dependable, able to follow instructions.
• Must be able to improve performance through management feedback