Assistant Office Admin I & II at National Police Service Commission

 Responsibilities

• Ensures visitors are attended to well and are directed to the relevant officers for further assistance
• Ensures general and routine correspondences are accurately typed and circulated respectively organize for the board meetings and ensures relevant materials are in place for the attendants.
• Prepare the necessary facilities and co-ordinate arrangements for meetings, lunches, workshops to ensure proper facilitation of events Maintains an efficient and smooth and easily accessible filing system.
• Ensure the availability of well-managed office services including, cleaning and tidy offices, and adequate supply of stationary to ensure efficient hospitality service, security and management of Office resources.
• Help in receiving and assisting clients and directing them to the relevant officers for further assistance. Ensure timely and efficient booking of appointments.
• Process data which may include photocopying, scanning, input and output in the required information materials which assists in the performance of the Commission’s work.
• Handles the telephone calls and ensures they are directed to the respective officers

Qualifications

• Kenya Certificate of Secondary Education certificate with a grade C in English
• Diploma in Secretarial Studies from the Kenya National Examinations Council Computer literacy Shorthand III – 100 wpm Typewriting III – 50 wpm Business English III Office Management III Secretarial Studies II Commerce II Office Practice II
• Communication skills
• Interpersonal skills
• Organizational skills Ability to work under pressure
• Ability to work well with teams
• Problem solving skills Meet the requirements of Chapter Six of the Constitution of Kenya Three (3) years of service in a comparable position from a reputable organization