Records Management Officer at National Police Service Commission

Job Responsibilities

• Accurately record, file and distribute all inward and outward correspondence to the relevant officers to ensure timely delivery and action on documents
• Accurately store, arrange, index and classify records to for easy references and access of information
• Assist in the development of filing systems and maintain both electronic and paper-based files in the commission to ensure timely retrieval and data integrity.
• Set up, maintain, review and document of records systems so as to increase efficiency in the commission
•  Assist in the preparation of reports on files for disposal to ensure up to date records are kept in line with disposal commission guidelines.
• Assist staff with requests to locate and retrieve documents that had been archived to ensure efficient service delivery
• Repair torn files to ensure order and safeguard all commission documents
• Record all mails and files received in the unit before submission to the relevant departments to ensure a proper paper trail and accountability of documents

Qualifications

• Bachelor’s degree in Information Science/ Records Management /Library science or its equivalent from a recognized institution.
• Higher diploma in Records Management/Information Science/ Library Science.
• Computer Literacy Knowledge of relevant Legislation
• Knowledge of Professional standards
• Communication skills
• Interpersonal skills
• Organizational skills
• Ability to work under pressure
• Ability to work well with teams
• Problem solving skills
• Supervisory skills
• Meet the requirements of chapter Six of the constitution of Kenya Four(4) years of service in a comparable position from a reputable organization