Driver/ Office Messenger at Help a Child (HaC)

Main features

To provide secure and timely driving services to transport HaC staff and/or goods.

Objective of the function

Responsible to the Finance Administrator for the proper maintenance of assigned HaC vehicle; safe and timely delivery of HaC staff, material supplies & correspondence to the designated destinations within and outside Nairobi.

Place in the organization: The driver is responsible and accountable to the Finance Administrator

Result areas:

• Secure & timely transportation of staff & goods
• Prepare a weekly transport plan and register transportation requests by HaC staff.
  Provide secure and timely driving services to transport staff and/or goods.
• Load and offload luggage, goods and other material supplies with due regard to safety of goods and people.
• Facilitate airport pick up and drop off for HaC staff & visitors.
• Ensure well-maintained & serviced vehicle
• Schedule annual vehicle examination for service vehicles with the Transportation Department and apply for the renewal for the vehicle license.
• Determine when and what kind of maintenance the vehicle needs, keep track of general maintenance schedules, especially car tyre condition.
• Ensure sound running of the vehicles assigned and arrange minor repairs where necessary.
• Check oil and tyres properly and keep the service vehicles in clean condition, both inside and outside.
• Maintain the vehicle in a clean and neat manner.
• Maintain radio and telephone contact with the line manger during field missions.
• Maintain vehicles log sheets on a daily basis: maintain records of motor vehicle’s daily activity showing journey, mileage, consumables and signature of authorising officer.
• Adhere to the HaC safety and security policy, observe traffic and safety precautions to prevent motor vehicle accident and traffic violations.
• Annually undertake a first aid refresher training to be able to offer first aid services in case of accidents.
• Keep track of timely car insurance renewals.
• Update monthly mileage records.
• Maintain log book of each service vehicle on daily basis.
• Ensure secure & timely delivery and dispatch of office correspondence
• Deliver payment transfers to the bank and/or the suppliers.
• Assist with postage and with pick up of office purchases.
• Conduct cash purchases for office expenditure.
• Ensure timely dispatch and delivery of all HaC related correspondence - both incoming and outgoing.
• Other Duties
• Act as a back up receptionist as needed by answering to the phone and taking care of visitor registration, including maintaining a register of incoming visitors.
• Any other duties as may be assigned from time to time.

Knowledge & Skills

• Kenya Certificate of Secondary Education (minimum C-).
  Computer Certificate
• Motor-Vehicle Trade Test Certificate plus valid Driving Licence Class B, C, E.
• Over five (5) years relevant experience driving four wheel drive vehicles.
• Valid First Aid Training Certificate.
• Certificate of good conduct

Person Attributes

• Ability to follow detailed oral and written instructions as well as interpret and follow operating manuals and maintenance manuals.
• Must demonstrate 20/40 vision in each eye and hearing capability without the use of hearing aid.
• Knowledge of the country’s road network including motorised routes in both urban and rural areas as well as
• Ability to interpret road maps and rough hand drawn sketches.
• Demonstrated knowledge of first-aid applications.
• Ability to interpret and comply with safety codes, traffic rules, regulations, and safe operating practices.
• Ability to perform safety inspections, recognize and report mechanical problems, perform preventive maintenance check (oil, and all fluid levels, tire pressure) etc.
• Ability to operate vehicles in severe weather conditions, in mountainous areas or on rough steep terrain and loose surfaces such as sand, gravel or mud.
• Ability to report facts concerning accidents or emergencies to hospital personnel or law enforcement officials.
• Ability to load/offload goods, interpret all vouchers, bill of laden, invoices to insure proper handling and distribution of supplies and materials transported.
• Ability to meet time schedules and deadlines and complete tasks without jeopardizing safety or integrity of work.
• Ability to operate vehicles at night and at times in reduced visibility from heavy and blowing rain as well as in emergencies.
• Ability to manoeuvre vehicle in tight spaces, judging distance in congested and confined positions.
• Ability to adhere to HaC’s Core Christian values.

Core Competencies

• Integrity: Maintaining generally accepted social and ethical standards in activities related to the function.
• Customer orientation: Investigating the wishes and interests of clients and reacting accordingly. Anticipating the interests of clients. Giving high priority to service preparedness and client satisfaction.
• Cooperation: Actively contributing to joint results, even when the subject involved is not of immediate personal interest. Sharing information and knowledge with others.
• Planning and Organizing: Determines goals and priorities effectively and indicates actions, resources, and time needed to achieve particular goals.
• Judgement: Drawing right and realistic conclusions based on available information.
• Decisiveness: Making decisions by taking actions or committing himself to expressed judgments.
• Situational Awareness: Well informed about social, political, and social developments and making effective use of this knowledge for own function or organization.